Administrative Assistant I (Hybrid) - Otolaryngology

Washington University School of Medicine in St. Louis is seeking an Administrative Assistant I to provide diversified secretarial and administrative support for an individual or department. The role involves assisting faculty members, managing calendars, and handling various administrative tasks.

Responsibilities

• Provides administrative assistance to multiple faculty members
• Maintains faculty calendars, schedules meetings both in person and virtual. Assists with conference registration, travel arrangements and expense reimbursements according to guidelines
• Maintains physician curriculum vitae and Missouri/Illinois licensure
• Assists with physician re-credentialing of hospital privileges every two years
• Prepare correspondence as needed. Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard)
• Responds to EPIC tasks as needed
• Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual
• Receives, sorts and distributes mail
• Performs other duties as assigned

Skills

• High school diploma or equivalent high school certification or combination of education and/or experience
• Administration And Office Support (1 Year)
• Epic Systems
• High Accuracy
• Administrative (3 Years)
• Communication
• Computer Literacy
• Detail-Oriented
• Interpersonal Communication
• Microsoft Access
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Organizing

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

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