Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Administrative Support Team as an Administrative Coordinator in our Northern Virginia, Orlando or Philadelphia Office.
We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team.
This role will be based in our Northern Virginia, Orlando, and Philadelphia office on a remote basis, and reports to the Administrative Support Supervisor.
Position Summary
The Administrative Support Coordinator is part of a dedicated team to assist Attorneys and Legal Support Specialists with routine administrative tasks. This shared services position supports Attorneys and Legal Support Specialists throughout the firm in a largely remote manner. Candidate should also be flexible to work overtime as needed.
Key Responsibilities
Processes attorney and business staff reimbursement expenses, as well as reconcile credit card charges
Submits check and invoice requests
Submits intake requests and basic preliminary conflict checks
Organizes electronic client files in iManage (document management database)
Submits time entry into Intapp Open (time entry database)
Requests research articles from outside vendor
Coordinates travel arrangements
Prepares engagement letters
Assists with other departmental tasks and special projects as assigned, including project-based work, minor data entry, mailings, etc.
Qualifications
Skills & Competencies
Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
High attention to detail, outstanding organizational skills, the ability to multi-task, prioritize workload and manage time effectively
Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
Position also requires the ability to apply critical thinking skills and work under pressure to meet strict deadlines
Ability to collaborate well within a team
Education & Prior Experience
Bachelor’s Degree or equivalent experience is preferred
At least 2 years of administrative experience in a professional services organization, law firm experience preferred
Technology
Exceptional computer skills with the ability to learn new software applications quickly
Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as Adobe Acrobat, document management and other office technologies
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.