Administrative Support Specialist

Landmark Property & Development is a commercial real estate brokerage firm specializing in retail tenant representation and mixed-use retail projects. They are seeking a highly organized and detail-oriented Administrative Support Specialist to support brokers and leadership in managing daily operations, preparing materials, and conducting research.

Responsibilities

• Maintain and update company databases and contact management systems
• Assist in preparing for client meetings, including assembling presentations and support materials
• Conduct market research and summarize findings for internal and client use
• Create marketing materials and presentations using Canva, Adobe and Microsoft Office tools
• Provide general administrative support to brokers and executives
• Manage internal calendars, emails, and scheduling
• Ensure accuracy and consistency across all documents and communications

Skills

• Minimum 1 year of administrative or office experience
• Proficient in Microsoft Excel, Word, Outlook, Adobe Creative Suite, Canva and a working knowledge of basic AI tools (ChatGPT, etc)
• Strong verbal and written communication skills
• Exceptional organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines with minimal supervision
• Professional demeanor and a collaborative mindset

Benefits

• 3 Weeks Paid Vacation
• 2 weeks paid vacation (following 6 months of employment)

Company Overview