Nevoya is North America's leading next-generation electric trucking carrier, transforming logistics through AI-native operations and relentless customer focus. The company builds and uses proprietary technology to deliver zero-emissions carrier services to Fortune 500 shippers with superior economics and service to legacy diesel operators. The company has operations in California and Texas, and is backed by globally-renowned investors including Lowercarbon Capital.
Billing & AR Support Specialist
About the Role
The Billing & AR Support Specialist is assisting with day-to-day billing, invoicing, and accounts receivable activities while also supporting payroll and general accounting tasks. This person will support the billing cycle - reviewing loads, generating invoices, submitting through customer portals, and helping reconcile activity against company records.
You'll work closely with our internal transportation team and externally with our customers to ensure accurate documentation, timely billing, and seamless cash flow. This is a part-time contract role that suits someone who is extremely organized and detail-oriented but comfortable working in a fast-moving environment.
What You'll Do
Billing & Invoicing
Assist with daily billing operations using Nevoya's internal TMS software and external customer portals
Review and verify order and load data
Retrieve, scan, and store supporting paperwork (BOLs, PODs, rate confirmations) from physical copies, dispatching software, or customer portals
Help generate invoices in the TMS, ensuring all supporting documentation is attached and accurate
Upload invoices and supporting materials to customer portals or communicate directly with accounts payable contacts
Finance Support
Assist with monthly reconciliations and finance reporting as needed
Contribute to month-end close by preparing reports and verifying billing activity aligns with recorded revenue
Process & Collaboration
Maintain consistency in document naming, storage, and process documentation
Collaborate cross-functionally to ensure data accuracy between dispatch, operations, and leadership
Support the team with ad-hoc reporting and special projects
What You'll Bring
At least 2 years of experience in billing, accounts receivable, or payroll support, ideally in logistics, transportation, or fleet operations
Strong attention to detail and a structured approach to documentation
Experience using a transportation management system (TMS) or similar operational software
Knowledge of freight terminology and operations
Intermediate Excel or Google Sheets skills for reconciliations and reporting
Clear communication skills and professionalism in customer and team interactions
Comfort working in a fast-paced startup environment where priorities shift quickly
We are proud to be an equal opportunity employer and are committed to creating an inclusive and welcoming environment for all employees. We consider all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic.
If you're excited about our mission but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be the right candidate for this or another role.
If you have any other questions please email our Recruiting Team directly @ [email protected]