We are looking for a detail-oriented, proactive, and reliable professional to manage billing, investigate discrepancies, and coordinate directly with vendors.
This is NOT a basic data entry role. This position requires someone who can think, question, follow up, and take ownership of financial tasks from start to finish.
ROLE OVERVIEW:
You will be responsible for reviewing invoices, identifying discrepancies, communicating with vendors, and ensuring all financial records are accurate before being entered into the system.
You will work closely with leadership and play a key role in maintaining financial accuracy across multiple business locations.
KEY RESPONSIBILITIES:
- Review incoming invoices for accuracy before entry.
- Identify discrepancies, unusual charges, or billing inconsistencies.
- Contact vendors to investigate and resolve billing issues.
- Enter verified and approved bills into QuickBooks.
- Track open issues and follow up until fully resolved.
- Maintain organized records of invoices, approvals, and communications.
- Flag anything unusual or outside expected ranges for review.
- Ensure all tasks are completed with full follow-through.
- Assist with reporting and financial tracking when needed.
WHAT WE ARE LOOKING FOR:
- Strong attention to detail and accuracy.
- Comfortable making calls and speaking with vendors professionally.
- Ability to identify problems and ask the right questions.
- Experience with bookkeeping or accounting systems (QuickBooks preferred).
- Highly organized and able to manage multiple tasks at once.
- Self-starter who does not wait to be told what to do next.
- Strong follow-up and accountability mindset.
IMPORTANT:
This role requires someone who:
- Takes ownership of their work.
- Follows through without reminders.
- Is comfortable questioning incorrect invoices.
- Can operate in a fast-paced environment.
If you are only comfortable doing basic data entry or need constant direction, this role is not a fit.
COMPENSATION:
- Competitive based on experience.
- Higher compensation will be offered to candidates who demonstrate strong problem-solving and communication skills.
HOW TO APPLY:
- A short paragraph explaining why you are a strong fit.
- Your most recent resume.
- Screenshot of your internet speed test.
- Clear photo of your workspace.
SUBJECT LINE FORMAT (REQUIRED)
<Your Name> – Billing & Audit Coordinator Application
Example:
Ahmed Khan – Billing & Audit Coordinator Application.
Applications that do not follow instructions will not be considered.
We are looking for someone who can own this function, think independently, and ensure nothing slips through the cracks.