Business Proposals Coordinator

Cravath, Swaine & Moore LLP is a prestigious law firm seeking a Business Proposals Coordinator to support their efforts in securing new business. This role involves preparing high-quality responses to RFPs and RFIs, collaborating with various teams, and maintaining proposal content libraries.

Responsibilities

• Assists with drafting, editing and proofreading proposal responses, including tailoring content to meet the requirements of specific RFPs, RFIs and client surveys
• Identifies, synthesizes and iterates on previously prepared content, ensuring accuracy, alignment with Firm messaging and consistency in tone and style
• Coordinates directly with partners, other attorneys, business development colleagues and other administrative departments to prepare and confirm responsive information and meet proposal deadlines
• Organizes, evaluates, logs and tracks proposal requests, deadlines, supporting documents, stakeholder input and deliverables using internal systems
• Maintains and updates the Firm’s proposal content library and other internal databases, including with relevant data and standard responses to frequently requested information
• Ensures that all proposal materials meet internal quality standards and adhere to Firm guidelines regarding formatting, content, confidentiality and approval processes
• Assists in developing and maintaining procedures, templates and tools that support an efficient, consistent and scalable proposal process
• Helps track results of proposal submissions and maintains records that support evaluation, reporting and strategy development
• Performs other duties, as assigned

Skills

• Bachelor's degree required, preferably in journalism, public relations/communications, marketing, English, business or a related field
• At least 1-2 years of prior experience in a professional services environment, preferably involving writing, editing, data tracking, project coordination or similar responsibilities
• Strong writing, editing and proofreading skills, including the ability to synthesize complex information and tailor content for specific opportunities
• Excellent organizational and administrative skills, including tracking deadlines, data management and maintaining detailed records
• Strong communication skills and the ability to independently collaborate with administrative colleagues, partners and other firm stakeholders with professionalism and diplomacy
• Ability to manage multiple assignments, prioritize and meet competing deadlines (both internal and external) and work accurately under pressure
• Extremely detail‑oriented, with a commitment to producing polished, high‑quality deliverables
• Ability to maintain confidentiality and exercise a high standard of judgment and discretion
• Must be proficient in Microsoft Word, Excel and PowerPoint
• Ability to work both independently and as part of a highly collaborative team
• Availability to work overtime, including nights and weekends, as needed
• Experience within a law firm and/or with proposals, RFPs or other client‑facing communications is a plus
• Familiarity with knowledge management systems

Benefits

• Paid time off
• Medical
• Dental
• Vision care
• 401(k)
• Substantial health club discounts

Company Overview