Department
BSD OCR- Post Award
About the Department
Job Summary
Responsibilities
Serves as a primary account administrator for reduced Clinical Trial Portfolio.
Develop and maintain standard operating procedures for Clinical Trial Receivables Management.
Manages the full AR lifecycle for Clinical Trial billing, including invoicing, collections and payment application.
Manage Sponsor & CRO bill plans by initiating Oracle Customer Relationship updates for Bill To third party payors.
Enforces timely and accurate invoice receipting in adherence to Clinical Trial Agreements and internal policies.
Reviews Aging Open balances on the AR Aging Detail Report in Oracle for Clinical Trial payment receipting and application.
Proactively address overdue AR invoices within Oracle.
Identify Accounts Receivables control deficiencies and recommend areas for process improvement when Billing Errors arise.
Manages Credit Memo submissions and corrections.
Provides support for internal and external audits through documentation, and university reporting mechanisms.
CTFG lead contact for external stakeholders regarding payment issues for receipting.
Develop and implement efficient AR workflows and billing systems.
Establish and enforce internal controls for receivables management.
Provide training on clinical trial billing processes and systems.
Ensure data integrity across the Oracle financial system and the Clinical Trial Management System (CTMS).
Manages check and wire-transfer deposits and earnings invoicing for all trials within the division.
Provides guidance for team members to maintain accurate accounts receivable and payable data in Oracle and CTMS.
Facilitates timely reconciliation and close-out of terminated clinical trials.
Communicates regularly with study staff on accrual tracking via CTMS reporting.
Develops a working knowledge of university policies and procedures as it relates to reporting and receivables collection.
Creates and maintains excel spreadsheets and databases as necessary to validate reporting modifications.
Applies logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Collects, interprets, and performs routine analyses of receivables data.
Act as a resource to team members on accounts receivable systems or other financial and budgetary data.
Collaborates with research administration, grants management, and revenue cycle teams to resolve complex issues related to research revenue claims or payment delays.
Working with internal research finance, grants management, and clinical trials offices to resolve research account discrepancies.
Participates and may lead in training sessions, performing audits, and promoting an understanding of internal procedures, policies, and expectations.
Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grants and contracts.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
---
Preferred Qualifications
Education:
Bachelor’s Degree or Advanced Degree.
Experience:
Previous financial experience.
Working knowledge in Oracle, Business Objects, Orbit and academic medical operations.
An understanding of fund accounting principles, federal and major non-federal post-award policies, allowable cost policies, receivables, and fundamental academic medical research accounting principles.
Preferred Competencies
Strong computer skills including word processing, database management, and spreadsheet skills.
Excellent verbal and written communication skills.
Attention to detail.
Flexible and adaptable.
Knowledge of general accounting standards and auditing.
Strong organizational skills.
Sound financial and analytic skills.
Research issues and propose solutions to problems.
Demonstrated initiative in improving processes and enhancing systems.
Exercise sound judgment, discretion and tact.
Exceptional time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Work with individuals from across the division and University.
Proficient in research methods and funding sources.
Expertise with clinical trials.
Background with federal and non-federal regulations for grant management.
Proficiency with fund accounting.
Familiarity with federal and non-federal grant and contract policies.
Working Conditions
Remote.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.