CSJ HR Assistant

We are currently seeking the ideal candidate to fill the position of:

HR Assistant

At FoodShare, we advocate for food justice by supporting community-based food initiatives and through ongoing advocacy and public education. Our vision is a Toronto where all people can feed themselves, their loved ones, and their communities with dignity and joy. We operate on a people-first model that values fair compensation, policies that respect a work/life balance and the contributions of our team members at all levels.

Overview

The HR Assistant supports the Human Resources team with day-to-day administrative tasks, including recruitment, onboarding, employee record management, and general HR inquiries. This position provides hands-on experience in HR processes, helping the assistant develop organizational, communication, and problem-solving skills while contributing to a positive workplace culture. 

This position is funded through the Canada Summer Jobs Program and requires that the applicant:

• Be between 15-30 years of age (inclusive)
• Be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act
• Be legally entitled to work according to the relevant provincial legislation and regulations.
  
  

Duties include (but are not limited to):

• Assist with drafting and posting job advertisements and coordinating the recruitment process
• Schedule interviews and communicate with candidates in a professional and timely manner
• Support onboarding activities, including preparing offer letters, contracts, and welcome materials
• Help facilitate new hire orientation and ensure all required documentation is completed
• Maintain and update employee records, HR systems, and personnel files accurately
• Assist with payroll administration by ensuring employee information is up to date and liaising with the finance team
• Respond to general HR-related queries and escalate more complex issues as appropriate
• Support the coordination of training sessions, staff events, and engagement initiatives
• Assist in tracking employee training and development activities
• Provide administrative support for performance review processes
• Ensure HR documentation and filing systems are organized and compliant with company policies
• Support the HR team with audits and compliance-related tasks
• Assist in preparing basic HR reports and documentation
• Contribute to HR projects and continuous improvement initiatives as needed
• Provide general administrative support to the HR team

Job Requirement: 

• Legally authorized to work in Canada
• • Be between 15-30 years of age
  • Be a Canadian citizen, Permanent Resident, or a person on whom refugee protection has been conferred under the Immigration and Refugee Act.
  • Be legally entitled to work according to the relevant provincial legislation and regulations
• Intermediate proficiency using Google Suit (Sheets, Docx, GMail); able to prepare documents, spreadsheets, and presentations efficiently.
• Managing multiple deadlines in an academic or work setting
• Handle sensitive and confidential information responsibly
• Ability to maintain accurate employee records, manage files, and organize schedules

Qualifications & Experience

• Demonstrates a strong commitment to equity and inclusion, with the ability to integrate these principles into HR practices, policies, and workplace communications.
• 1+ years of  hands-on involvement in posting job openings, screening candidates, scheduling interviews, and supporting new hire onboarding processes
• 1+ years of experience maintaining employee records, assisting with HR policies, ensuring compliance with labor laws, and supporting payroll or benefits administration.
• Ability to assist in generating reports on HR metrics such as turnover, attendance, or recruitment analytics to inform decision-making
• Strong organizational, analytical, and problem-solving skills.
• Responding to employee inquiries, assisting with workplace issues, and fostering a positive and inclusive work environment..
• High degree of personal integrity.
• Previous internship, co-op, volunteers or part-time experience in HR tasks considered an asset
• Familiar experience with HR software/ HRIS considered an asset
  
  

Salary and Benefits:

Total Compensation

• Salary: $24.50/ hour
• Benefits: Vacation in pay (8%), paid days for wellness days & sick days and personal days will be pro-rated based on days worked/contract dates, health benefits reimbursement (prorated) and daily lunch stipend.
• Contract Type: Fixed Term Contract, fixed hours (35 hours per week)
• Duration: 9 weeks
• Reports to: HR Manager
• Location: Remote, may require some in-person meetings or events 

Additional Leave

• Personal Leave Days: 10 paid personal leave days per year
• Wellness Days: 20 paid wellness days/sick leave per year

*Note: As part of FoodShare’s commitment to equity, salaries and benefits are non-negotiable.

Additional Information:

Location: Remote-first hybrid with some in-person meetings at 120 Industry St. or other partner locations across Toronto as needed.

TO APPLY: Please submit your resume and cover letter by 5:00 Wednesday April 22, 2026.

Please note that we may only be able to contact candidates selected to move forward in the hiring process.

Selection Process:

1. FoodShare’s recruitment process involves the anonymization of all resumes prior to their being screened by the hiring committee. This step removes applicant personal details (names, email, addresses), educational & employment institutions, years of work experience, and personal interests to reduce potential for bias. Please make sure to detail your experience in your resume/cover letter to ensure the committee has the information they need to assess your qualifications for the role. This process takes at least 2 weeks from the application deadline.
2. The hiring committee will review anonymized versions of the applications that pass the initial screening and decide which to invite to interview. This process usually takes about 1 week.
3. The hiring committee will conduct first [and second, if applicable] round interviews with selected candidates. When we interview job candidates, we acknowledge that this is work and we compensate at the rate of $75.00 per interview. Additional details will be provided by the HR Coordinator. 
4. Candidates will be sent the interview questions 48 hours in advance of their scheduled interview. Candidates are welcome, but not expected or required, to send any questions they have for the hiring committee in advance of the interview. These usually occur about 4 weeks after the application deadline. 
5. Interviews will be conducted on and considered paid working time. 
6. HR will conduct reference checks for the candidate they intend to extend an offer to. This process usually takes about 1 week.
7. HR will send the selected candidate an Employment Agreement, which the candidate will have at least 1 week to review and return.

We're looking for someone who is not only financially savvy but also committed to reimagining how financial systems can support community-driven, justice-centered work. If you believe spreadsheets and equity can coexist — we want to hear from you.

FoodShare strives to create a workspace that reflects the diversity of identities and lived experiences that exist within the communities we work alongside. We are committed to working to identify and dismantle systemic forms of oppression in the food system. Racialized people and others from equity-seeking groups are over-represented in food insecurity and poverty statistics, but are significantly under-represented in community-based food work. We believe that those most affected by an issue must have access to paid positions in organizations tasked with challenging poverty and food insecurity. If you see yourself reflected in 80% of this job posting, please consider putting yourself forward.