I’m looking for a highly organized, detail-oriented Executive Assistant to help manage a mix of professional, family, and personal logistics.
This role is best for someone who is proactive, an excellent communicator, very reliable, and comfortable managing lots of moving pieces. You should be able to take messy information, organize it clearly, follow up until things are complete, and keep me updated without needing constant direction.
Responsibilities may include:
Managing calendars and scheduling
Coordinating family and personal logistics
Booking and researching travel, including flights, hotels, transportation, and itineraries
Tracking open tasks and following up with vendors, service providers, and other contacts
Drafting clear emails and messages
Organizing documents, lists, and basic spreadsheets
Helping manage household-related tasks remotely
Creating simple systems so recurring tasks are handled smoothly
Using AI tools to work faster, summarize information, draft messages, and stay organized
Ideal candidate:
Able to work U.S. Eastern Time
Excellent written English
Highly organized and detail-oriented
Strong communicator who gives clear updates
Comfortable handling both business and family/personal tasks
Proactive and able to anticipate next steps
Discreet and trustworthy with sensitive information
Comfortable using tools like Gmail, Google Calendar, Google Sheets, WhatsApp, and ChatGPT or other AI tools
Prior experience supporting a founder, executive, entrepreneur, or busy family is a plus
This is not a basic task-by-task virtual assistant role. I’m looking for someone who can own outcomes, stay on top of details, and help make my life more organized.