About Us
Workwarp is a dynamic organization that offers a 100% remote work environment, giving you full control over your work space. We are currently seeking an experienced Finance Officer to join our team on a USAID funded project in Somalia. This is a unique opportunity to make a significant impact in the field of finance and administration while enjoying a flexible work arrangement.
Project Background
The USAID People-Centered Governance (PCG) Activity is supporting local governments in southern Somalia to improve their effectiveness and legitimacy. The project aims to implement activities aligned with two mutually interrelated and reinforcing immediate results: (IR1) that District Councils (DCs) are fairer and more inclusive and (IR2) that DCs improve their performance. The project will engage at the Federal, State, and local levels and will eventually work in several districts within the three federal member states (FMS) of Somalia, including Hirshabelle, Jubaland, and Southwest.
Role Purpose
The Finance Officer plays a key oversight and administrative leadership role on the project. The successful candidate will oversee compliance with the project's Field Operations Manual (FOM), USAID regulations, Cooperative Agreement requirements and limitations, financial policies, procedures, controls, and reporting systems. The Finance Officer will ensure compliance of all accounting and financial reporting functions, oversee cost and general accounting, accounts receivable/payable, payroll, risk management, and partner relationships, audit backup documentation, and directly supervise and support the project's Accountant.
Key Responsibilities
- Management:
- Participate in the preparation and monitoring of the project's budget.
- Provide training, guidance, and direction to the project Accountant.
- Gain comprehensive knowledge of the project's Field Operations Manual (FOM) and identify areas where policies, procedures, and/or practices may not be fully aligned with project practice.
- Provide training to staff on finance procedures and documentation requirements.
- Understand DAI and USAID rules, regulations, processes, and systems for compliant project implementation.
- Financial Reporting:
- Develop and maintain reports of the status of financial management activities (i.e., monthly and quarterly reporting).
- Ensure that the project assets/inventory report is balanced against the general ledger/field accounting system prior to submission to USAID.
- Ensure that any/all contractual financial reporting requirements are identified and complied with in a timely and accurate manner.
- Ensure that tax reporting procedures are well documented to facilitate preparation and submission in a timely manner.
- Review and submit monthly reconciliation reports.
- Monitor and submit advance, commitment, and grant reports as applicable.
- Audit:
- Manage preparation of internal and external audits.
- Coordinate with external auditors and ensure the timely and accurate provision of required financial documents and information for annual audits and any special audit requirements.
- Conduct daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM).
- Perform regular spot audits on project files.
- Ensure adequate backup documentation is uploaded to the relevant system according to set deadlines.
- Compliance/Policies & Procedures:
- Ensure that accounting policies and practices are carried out in accordance with GAAP and local law standards.
- Ensure that project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations, the Somalia Country regulations, and the terms of the Cooperative Agreement.
- General Accounting/Financial Management:
- Review wire requests for field project implementation.
- Conduct regular cash flow analyses to ensure availability of funds and the accurate maintenance of bank balances.
- Ensure accurate and timely processing of invoices, advances, and reimbursements, checks, and wire transfer payments.
- Ensure the timely deposit of cash receipts.
- Ensure petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed.
- Travel Advances & Reimbursements:
- Follow and maintain procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel.
- Establish and maintain procedures for the timely reconciliation of travel advances, ensuring accuracy and compliance with financial policies and regulations.
- Payroll:
- Manage the payroll process to ensure timely and accurate processing and review of all payroll transactions.
- Ensure compliance with established employment agreements and any modifications.
- Review and approve overtime expenses, if applicable, according to the Project Schedule of Authorities.
- Financial Systems:
- Oversee and monitor the effective and accurate use of the field accounting system, cloud software for backup documentation, DAI's project management system, etc.
- Communicate with home office system support teams to troubleshoot and resolve any technical issues related to financial systems or project operations.
- Supervisory Duties:
- Train, supervise, and maintain a supportive and mentoring role with finance staff.
- Plan, assign, and direct work to the finance team, ensuring effective delegation and allocation of responsibilities.
- Conduct regular performance appraisals for finance team members, providing feedback and addressing any performance issues.
Qualifications
Essential Qualifications:
- Bachelor's Degree in Accounting, Finance, Business Administration, or equivalent.
- 9+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the senior level of an organization.
- Experience managing budgets of $10 million or more.
- Minimum 2 years of experience managing USAID funded projects.
- Experience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations.
- Experience supervising staff.
- Experience with enterprise accounting software and Microsoft office suite.
- Demonstrated knowledge of internal controls and audit processes.
- Fluency in English and Somali is required.
Preferred Qualifications:
- Advanced degree, MBA, or equivalent.
- Prior experience working in Somalia.
Skills and Competencies
- Ability to respond effectively to the most sensitive inquiries or complaints.
- Accuracy in working with large amounts of data.
- Excellent communication and personnel management skills.
- Ability to relate to people at all levels of an organization.
- Energetic, forward-thinking, and creative individual with high ethical standards and an appropriate professional image.
- Well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and a strong operational focus.
Career Growth Opportunities and Learning Benefits
As a Finance Officer with Workwarp, you will have the opportunity to work on a high-profile USAID funded project in Somalia. You will gain valuable experience in finance and administration, and have the chance to develop your skills and knowledge in a dynamic and fast-paced environment. We offer a competitive compensation package, including a salary, benefits, and opportunities for professional growth and development.
Work Environment and Company Culture
Workwarp is a remote-friendly organization that values flexibility and work-life balance. We offer a 100% remote work environment, giving you full control over your work space. Our company culture is built on a foundation of respect, integrity, and teamwork. We are committed to providing a supportive and inclusive work environment that allows our employees to thrive.
Compensation, Perks, and Benefits
We offer a competitive compensation package, including a salary, benefits, and perks. The exact details of the compensation package will be discussed during the interview process.
Conclusion
If you are a motivated and experienced finance professional looking for a new challenge, we encourage you to apply for this exciting opportunity. As a Finance Officer with Workwarp, you will have the chance to make a significant impact in the field of finance and administration, while enjoying a flexible work arrangement and a competitive compensation package. Apply now and take the first step towards a rewarding new role!
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