About Us
We are a dynamic and innovative firm of accountants based in the UK, with a strong focus on servicing a largely South African client base. Our team is passionate about delivering exceptional service and support to our clients, and we are now seeking an experienced Remote Part-time Company Secretarial Coordinator to join our team.
Job Summary
We are looking for a highly organized and proactive individual to work as a Remote Part-time Company Secretarial Coordinator, supporting our Admin Team, Consultant Company Secretary, and Company Director. This is a fantastic opportunity to work in a fun, friendly, and fast-paced team, with flexible part-time hours and a competitive salary.
Responsibilities
The successful candidate will be responsible for a range of tasks, including:
- Completing less complex Companies House filings and documentation, such as changes in directors, changes in addresses, allotting shares, and preparing straightforward Board resolutions using existing templates.
- Liaising with accountants on the team in respect of company secretarial filings to be made for their clients.
- Managing multiple email boxes daily and responding to client queries as instructed by clients.
- Monitoring all incoming company secretarial work to ensure it has been allocated to the right individual in the team for completion, that the work is being progressed by the relevant individual, saving down documents, and coordinating signatures.
- Arranging for postage of original documents and signatures where required with the Admin Team based in London.
- Supporting the Admin Team with the onboarding of clients for company secretarial work, including assisting with the issuance of engagement letters, carrying out client verification and identity checks, and conducting AML checks under UK law.
- Ensuring all clients go through all client verification and identity checks on new software being implemented and liaising with clients throughout this process to obtain their proof of identity, proof of address, and any other information required.
- Assisting the Admin Team with getting new quotes out to prospective clients.
- Pro-actively following up and responding to client enquiries.
- Supporting the Admin Team with ad-hoc work as required.
- Ensuring all work follows the standard workflow process and that the practice management software is always up to date for the current stage of completion of any company secretarial client work.
- Assisting in answering the virtual office phone.
- Managing statutory registers.
- Changes in Directors.
- Allotment of shares.
- Restructuring of shares.
- Changes in addresses.
- Filing of annual Confirmation Statements.
- Preparing Board resolutions.
- Attendance at virtual Board meetings to take minutes.
- Incorporating companies.
Requirements
To be successful in this role, you will need to have:
- A first-language English speaker with a good command of the written and spoken English language.
- The ability to communicate professionally with clients at all levels of seniority.
- A strong understanding of company shares, share premium, and share capital, how a Board of Directors operates, and the need for good documentation.
- An appreciation of the functions of a firm of accountants.
- An understanding of the importance of creating a good impression with clients.
- Organized and proactive skills.
- Computer literacy and familiarity with Outlook, Word, Excel, and PowerPoint, with the ability to easily adapt to learning new software.
- The ability to multi-task and juggle multiple activities at the same time and work under pressure.
- Previous experience in an accounting firm, law firm, or company secretarial department.
- A friendly, helpful team player with a can-do attitude who takes ownership of tasks and demonstrates the ability to autonomously progress these through to resolution without close supervision.
Benefits
We offer a range of benefits, including:
- Remote, flexible part-time hours.
- A fun, friendly, and fast-paced team environment.
- A competitive salary of R200 - R275.
Career Growth Opportunities and Learning Benefits
We are committed to supporting the growth and development of our team members. As a Remote Part-time Company Secretarial Coordinator, you will have the opportunity to:
- Develop your skills and knowledge in company secretarial and accounting practices.
- Work with a experienced and supportive team to deliver exceptional service to our clients.
- Contribute to the growth and success of our firm.
- Take ownership of your work and progress your tasks through to resolution without close supervision.
- Participate in ongoing training and development opportunities to enhance your skills and knowledge.
Work Environment and Company Culture
We are a dynamic and innovative firm, with a strong focus on delivering exceptional service and support to our clients. Our team is passionate about working together to achieve our goals, and we are committed to creating a positive and inclusive work environment. As a Remote Part-time Company Secretarial Coordinator, you will have the opportunity to work in a fun, friendly, and fast-paced team, with flexible part-time hours and a competitive salary.
How to Apply
If you are a motivated and organized individual with a passion for company secretarial and accounting practices, we would love to hear from you! Please submit your application, including your resume and a cover letter, to [insert contact information]. We look forward to hearing from you!
Equal Opportunities Employer
We are an equal opportunities employer, committed to diversity and inclusion. We welcome applications from all qualified candidates, regardless of their background or circumstances.
Application Deadline
The application deadline for this role is [insert deadline]. We look forward to hearing from you!
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