Organization Name: All Our Kin, Inc.
Mission Statement: Our mission to transform the nation’s child care system results in a triple win: child care providers succeed as business owners; working parents find stable, high-quality care for their children; and children gain an educational foundation that lays the groundwork for achievement.
Website: www.allourkin.org
Location: New Haven, CT (Hybrid)
About Us: We are a national nonprofit organization that trains, supports, and sustains family child care providers. Our mission to transform the nation’s child care system results in a triple win: child care providers succeed as business owners; working parents find stable, high-quality care for their children; and children gain an educational foundation that lays the groundwork for achievement.
All Our Kin serves nearly 1,100 family child care providers, who in turn educate and care for over 6,000 children from chronically under-resourced communities in Connecticut and New York City. In addition to our direct service program, we train and advise partner organizations across the country to strengthen their engagement and practice with family child care providers.
A COVER LETTER IS REQUIRED
Required Application Materials:
Cover letter addressing interest in the mission and relevant experience
Current resume
Three professional references with contact information
Job Title: Finance Specialist
Department/Program Area: Operations/Finance
Reports To: Director of Finance (Early Head Start Program Manager)
Employment Type: Part-Time (30 hours per week or 0.75FTE ) with the potential to become Full Time in 2027
FLSA Classification: Non-exempt
Salary Range: $40,000 - $50,000 Competitive salary commensurate with experience
Benefits: Medical, Dental, Vision insurance, Retirement Plan - All Our Kin offers a 403(b) plan with employer matching up tp 3%
Financial Operations
Stewardship: Promote & strengthen stewardship of financial policies, ensuring policies remain current, well-communicated, and consistently applied. Apply and promote equity-centered financial practices, ensuring financial processes and resource allocation approaches are transparent and organizationally equitable.
Grant Management: Preparation for grant meetings and documentation organization. Support grant budgeting and reporting processes. Support the management of the net asset schedule for grants. Support the grant cost and labor allocation process, along with recording grant payments and reconciling with the Development team.
Budgeting: Support the organization’s annual budgeting process by coordinating and gathering input and data from across departments, and ensuring alignment with strategic and operational goals.
Reporting: Support monthly, quarterly, and annual reporting with collecting financial input and data entry, developing reports for staff and leadership and responding to team requests.
Analysis: Analyze trends in revenue, expenses, and cash flow; identify risks and opportunities to strengthen the organization’s financial position. Support ongoing financial analysis requests as needed.
Annual Audit: Support the annual Audit with documentation and logistics coordination with external auditors.
Deposit Management: Receive and record incoming check deposits, ensuring all transactions are accurately verified and posted to the organization’s accounts. Maintaining an organized audit trail for financial records, linking each transaction to supporting documentation.
Transaction Review: Perform first-level approval reviews for accounts payable and credit card transactions to ensure policy compliance, alignment with allocated budgets and identification of coding discrepancies or entry errors.
Account Documentation: Maintain organized financial records and backup documentation for all deposits and transactions. Ensure records are easily reviewed, reconciled, and used for internal reporting. Administrative support to Grants & Contract management programs.
Discrepancy Resolution: Research and resolve any translation errors or processing issues within the credit card system.
Vendor & Staff Liaison: Collaborating and facilitating communication between staff and vendors, when needed
Financial Projects: Support financial projects as needed, including migrations, training development, financial modeling, and scenario planning projects.
Funder Liaison: Serve as the main point of contact between United Way of Greater New Haven and AOK’s EHS program as related to program budgets and accounting; attend and co-lead, create agendas, and send out meeting notes for all internal and external meetings related to EHS finances.
Program Budgets: Support updates/modification process and submit EHS program budgets and revisions to grantee and AOK Finance on a regular basis, in coordination with EHS Program Manager (PM) and AOK’s EHS Team.
Track Funding Levels: EHS program funding levels; update monthly and annual budget-to-actuals for all EHS funding streams; email the EHS PM a monthly budget update.
Monthly Financial Reports & Document Management: Gather and track all monthly EHS finance-related paperwork; create and submit monthly expense reports to the grantee.
Expense Coding: Solicit, receive, code, and track UWGNH remittances.
Monthly Invoicing: Create and submit monthly EHS educator payment invoices to AOK’s Accounting Team and EHS educators.
Monitor FCC Educators’ Reimbursement Requests: Ensure payment and reporting
Meet with Program Team: Consistent communication with the EHS team
Match Paperwork: Manage, track and organize & staff match paperwork and other educator & staff documentation requirements.
Experience: 3+ years of experience working/studying administration, accounting, finance, or grants management in a nonprofit setting.
Government Contract Experience: 1 year of experience working with government contracts is required
Technical Skills:
Intacct, Divvy, Bill.com, and any other specific software, systems, or technical requirements, training will be provided
Project management platform; monday.com
Strong computer skills, particularly with word processing and spreadsheet programs
Experience with Salesforce, Google Workspace, and office equipment
Experience with Monday.com, Zoom, etc.
Data analysis, reporting, or research capabilities
Professional Skills:
Excellent communication and customer service skills
Commitment to maintaining confidentiality
Strong organizational, project, and time-management skills
Possess excellent written and interpersonal communication skills
Is proactive and takes initiative to achieve goals
Ability to work independently and as part of a team
Prioritizes collaborating and working as part of a team
Exhibits a strong ability to build relationships with diverse stakeholders
Is willing to learn and creatively problem solve
Ability to work cross-functionally with multiple teams
Demonstrates a keen eye for detail and the ability to multitask in a fast-paced environment
Personal Attributes:
Believes in the All Our Kin mission and has deep commitment to the goal of making high-quality early care and education available to all children
Cultural competency and commitment to diversity, equity, and inclusion
Detail-oriented and accountable
Friendly, professional, and welcoming to guests
Ability to maintain confidentiality
Flexibility and adaptability in a dynamic environment
Strong ethical standards and professional integrity
Prior experience with Head Start or other federal grant management
Physical demands - standing, walking, sitting
Must be able to operate office equipment
The Finance Associate provides essential administrative, operational, and programmatic support to ensure the efficient functioning of the Finance team, with dedicated support to the EHS program. This role supports both day-to-day finance operations and project-based work, helping to maintain accurate financial processes, systems, and reporting.
The Finance Associate helps create a well-organized, resource-ready environment by coordinating closely with Finance, Operations, Early Head Start, and other department teams. Responsibilities include data entry, tracking, reconciliation, and basic analysis to support sound financial decision-making.
This position requires strong financial and organizational skills, keen attention to detail, a customer-service mindset, and the ability to work collaboratively in a fast-paced, mission-driven environment.
Salary range: $40,000 to 50,000 Competitive and commensurate with experience
Pay schedule: Bi-weekly
Performance review cycle: Annual
Health, dental, and vision insurance, life insurance, and disability
Retirement plan - All Our Kin offers 403(b) with employer matching up to 3%
Paid time off: Paid annually as well as federal holidays and a winter recess (typically December 24 – January 1)
May include a professional development allowance
Flexible work arrangements: In office, M-F 9a-5p
All Our Kin is an equal opportunity employer committed to diversity, equity, and inclusion. We welcome applications from candidates of all backgrounds and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.
We strongly encourage applications from individuals who identify as members of underrepresented communities and those with lived experience relevant to our mission.