Primary Duties & Responsibilities:
Proposal/Grant Management
Performs pre-award job duties in response to basic or moderately complex proposal guidelines and terms and conditions.
Works with faculty in proposal preparation and submission.
Assists with budgeting, analysis, and justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
Serves as liaison between the Chair, Faculty, and Department Administrators (DAs) / Business Managers. Stays current on federal and university developments regarding research administration and complex regulations.
May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
Prepares and reviews all agency forms for submission.
Enters grant budgeting documents on line, as needed.
Obtains PI and institutional signatures for proposal submissions.
Initiates subaward setup through SUBS system. Uploads pre-award documents and hands it off to Post-award to staff to enter fund number.
Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
Award Management
Provides internal notice of award (NOA), including sponsor award documents, to SPA and the PI, noting any special terms and conditions as well as committed effort on basic to moderately complex awards.
Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
Teams with the Post-Award unit on revised budgets.
Oversees and coordinates the proper transfer of PI grants and contracts into WashU.
Research Compliance
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
Research Reporting
Enters and maintains online database of grants submitted, awarded, rejected, etc.
May assist with some post award activities such as the following:
Acts as liaison to accounting departments to resolve accounting issues and manage year-end process.
Works with PIs to provide fund management and make any necessary budgetary changes.
Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment.
May have some travel to conferences or training.
Physical Effort
Typically sitting at desk or table.
Repetitive wrist, hand or finger movement.
Equipment
Office equipment.
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications/Professional Licenses:
Work Experience:
Skills:
Driver's License:
Preferred Qualifications:
Education:
No additional education unless stated elsewhere in the job posting.
Certifications/Professional Licenses:
Work Experience:
Skills:
Accounting, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, Grant Applications, Interpersonal Communication, Learning New Technologies, Maintaining Composure, Microsoft Excel, Microsoft Office, Oral Communications, Workday Software, Written CommunicationFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/