IP Resource Assistant

Nixon Peabody LLP is a law firm providing a dynamic environment for its employees. The IP Resource Assistant will support the IP Practice Group with administrative tasks, manage incoming emails, process invoices, and assist with IP-related documentation and procedures.

Responsibilities

• Prepare or assist with IP formalities and tasks (assignments, preparing file folders, bates stamping, etc.)
• Assist with preparing documents related to IP prosecution and/or IP litigation matters
• Review incoming email correspondence, identify the related client matter and save electronically into the appropriate folder
• Send reporting documents to clients (i.e., Office Actions, Notices of Recordation, Notices of Publication, etc.)
• Assist with various USPTO and IP litigation related procedures (e.g., IDS, reexamination, IPR proceedings, etc.)
• Assist with research on various IP prosecution and/or litigation projects
• Coordinate with New Business Intake for new matter openings and conflict checks
• Process incoming vendor invoices and expense reports in Chrome River
• Assist with upkeep of prosecution folders within the firms document management system
• Work closely with other staff members to provide on-site administrative support to IP team
• Perform other duties as assigned

Skills

• 0-2 years of administrative or IP experience, preferably within a law firm or professional services environment
• Willing to learn and navigate through the firms IP systems (i.e., Pattsy Wave, Aderant, Chrome River, and NetDocuments)
• Excellent attention to detail and ability to research client matter to identify the appropriate folder to file documents in
• Working knowledge of windows-based software applications (i.e., Microsoft Office Suite)
• Demonstrated interpersonal and communication skills, both verbal and written, with the ability to work with personnel at all levels
• Ability to maintain confidentiality and discretion
• Uses initiative to analyze and solve problems in standardized situations
• Ability to work independently and to sort priorities with minimum level of direct supervision
• Demonstrated ability to work on multiple projects with various deadlines
• Ability to learn and effectively navigate through the USPTO's website
• Research patent and trademark prosecution rules and regulations, such as MPEP, TMEP, CFR, etc
• Strong attention to detail and proofreading skills
• Bachelor's Degree preferred. Work experience in lieu of a degree will be considered

Benefits

• Standard benefits package
• Additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications

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