Legal Practice Assistant (Entry Level)

Elias Law Group LLP is a mission driven law firm, dedicated to helping Democrats win, citizens vote, and progressives make change. They are currently seeking a Legal Practice Assistant to provide routine administrative support to attorneys, paralegals, and other staff members in their Washington, D.C. office.

Responsibilities

• Proactively maintain overview of timekeepers’ workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion
• Provide a variety of key legal functions by drafting, editing, redlining, and/or proofing documents
• Prepare outgoing mail and packages for prompt delivery, arranging for couriers as needed
• Initiate/Edit/Close new client matter numbers using the firm’s matter inception process
• Review and prepare invoices for client billing and work with attorneys and accounting in processing bills
• Assist in managing expense reports, including entering and submitting expenses using relevant systems
• Coordinate client/attorney/administrative conferences, meetings, and appointments
• Coordinate domestic travel
• Maintain and file electronic and/or paper documents promptly and accurately
• Copy, scan, and fax files and/or documents as needed
• Create electronic and physical binders
• Meeting competing deadlines
• Assume responsibility for miscellaneous tasks and special projects as required
• Be familiar with and adhere to all Firm policies
• Be present at work during regularly scheduled working hours and as needed in the position
• Keep supervisor informed of activities and of any significant problems and/or all personal schedule changes
• Provide timely and accurate timecards regarding hours worked and days missed
• Provide backup Legal Practice Assistant coverage when team members are out of the office or unavailable
• Manage attorney calendars and schedule internal and external meetings
• Adhere to the principles of client and Firm confidentiality
• Work effectively and collaboratively with colleagues, ELG members, and external clients

Skills

• Applicants must have excellent organization and prioritization skills
• Fluency in the various Microsoft Office applications
• Candidates must be adept at prioritizing multiple projects across competing deadlines
• Pay attention to detail
• Keep up with client-facing task tracking
• This role requires a heightened ability to maintain positive and productive contact with attorneys, staff members, and clients while observing confidentiality of client matters
• Candidates must be able to work additional hours beyond the normal schedule as required, especially around relevant election dates or filing periods
• Candidates must demonstrate excellent written and oral communication skills
• Work well individually and collaboratively
• Demonstrate proactivity and problem-solving skills
• Associate's or Bachelor's degree (preferred)
• A minimum of 0-2 years of experience in a law firm, political or professional services environment is preferred
• A strong interest and/or background in politics is preferred
• The ability to travel is a plus

Company Overview