Company: Bellevue College
Job description: Online Excellence Teaching Academy (OETA) Project Coordinator
Job ID: 11956
Location: Bellevue College
Full/Part Time: Full Time
Regular/Temporary: Temporary
Position Summary
The OETA Project Coordinator position is responsible for managing the tracking, coordination, and payment of the workshops in the Online Excellence Teaching Academy (OETA). The Online Excellence Teaching Academy (OETA) is an initiative established by Bellevue College that supports faculty who teach online through professional development offered as a series of required courses.
Reporting to the Associate Director of Instructional Design, the position works with a team on the project to launch the Online Excellence Teaching Academy. The position will coordinate multiple projects of varying scope and size simultaneously working across teams. This is a project position with funding for one year.
Pay, Benefits & Work Schedule
Annual salary range begins at $60,000.
Annual salary will be commensurate with candidate's qualifications and related experience.
We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.
The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay.
About The College
Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 44% students of color and over 1,100 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.
We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our https://www.bellevuecollege.edu/futurevision/core-themes/, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.
About the Department
The eLearning department supports all faculty teaching online, hybrid and on-ground classes, and all students using Canvas. The eLearning team includes Digital Learning and Multimedia Services. Our Digital Learning Services provide faculty guidance to enhance online content for more effective student engagement and retention. We encourage creative application of technology through on-going faculty training. We provide online instructor-led and online self-paced workshops, and walk-in Canvas training and support for students and faculty. We provide year-round online Advising. Our Multimedia Services include our Multimedia and eLearning team members who support instructional goals by providing the latest reliable presentation technology support for college events, meetings, conferences, and campus programs for faculty, staff, and students.
Essential Functions
Manage Scheduling, Tracking, Communication, and Data of OETA Trainings
- Manage the implementation of the new tracking system for training program and projects (i.e. writing and sending communications, conducting research, monitoring progress through statistical reports)
- Guide faculty in understanding and meeting the Online Excellence Teaching Academy (OETA) training requirements.
- Maintain the tracking databases with necessary personnel data. Build reports and graphs to display information relevant to completion of tasks and communicating data to department leadership.
- Create training schedules for all workshops, track and create reports on outcomes of all training, and maintain all training records in all tracking systems: Badgr, Canvas and Bridge.
- Inform faculty on scheduled training and track their progress. Prompt faculty to complete the requirements and meet deadlines.
- Manage and track Canvas enrollments, copy Canvas course content into multiple course sections and ensure that the course is ready to receive students.
- Track and process payment for faculty completions in CTC link.
- Forward faculty completion to division deans and division directors.
- Coordinate room reservations or online Zoom sessions for upcoming training sessions for Quality Matters (QM) trainings and other workshops.
- Serve as the main point of contact for the OETA project both with faculty, staff and leadership.
- Understand, analyze and diagnose user requests and resolve problems in a timely manner.
- Using data from Canvas and Badgr prepare weekly reports and present findings to a variety of end users.
- Prioritize and maintain multiple assignments with fluctuating and time-sensitive deadlines.
- Assist eLearning to generate reports on user training completion, providing certificates and payments for workshop.
- Assist with system administration for eLearning platforms such as the learning management system, conference tools, accessibility tools, desktop publishing, video creation, copyright checking and plagiarism.
- Perform other duties as assigned.
- Bachelor's Degree in Information Systems, Business, or a related field (B.A. or B.S.) from an accredited college or university. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
- One (1) year of experience working with Canvas or another LMS system in any role.
- One (1) year of large-scale project management experience with at least 500 users.
- Advanced skills with Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook as well as Adobe Acrobat. Demonstrated ability to build spreadsheets, pivot tables, use equations, and execute email merges
- Experience creating and running scheduled and ad-hoc reports, such as monthly course completion reports, training evaluation metrics reports, and training surveys.
- Demonstrated ability to work effectively with databases, identify tools and use visual aids like Tableau and Excel, to create Dashboard views. Demonstrated knowledge of database management.
- Effective problem-solving and organizational skills.
- Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment
- Effective written, verbal, and interpersonal and communication skills
- Demonstrated ability to multi-task, manage workloads, and meet deadlines in a fast-paced, flexible work environment.
- One (1) year of Learning Management System Administration experience.
- Demonstrated knowledge of all the modalities of learning and how to make online learning accessible for all learners.
- Effective skills in researching and analyzing eLearning programs.
Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.
Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
Per Governor Inslee'shttps://www.governor.wa.gov/sites/default/files/proclamations/21-14.1%20-%20COVID-19%20Vax%20Washington%20Amendment.pdf'utm_medium=email&utm_source=govdelivery, state employees must be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at mailto:[email protected] if you need information on medical or religious accommodation.
Sexual Misconduct and Background Check:
Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under https://app.leg.wa.gov/RCW/default.aspx'cite=28B.112.080.
Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.
Reference Check:
Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.
How To
Applications received by 09/21/2022 will be given full consideration. Applications received after that date may be considered until the position is filled.
All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review https://www.bellevuecollege.edu/jobs/applying-for-jobs-tips/ before applying.
Required application materials:
- Attach a Cover Letter (min 1 pg., max 2 pgs.)
- Attach a Resume
- Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Describe and provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College
- Complete Job Questionnaires if applicable
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to mailto:[email protected].
EEO Statement
Bellevue College is an equal opportunity employer committed to providing equal opportunity and nondiscrimination to applicants and employees without regard to race or ethnicity; creed; color; national origin; sex; marital status; sexual orientation; age; religion; genetic information; the presence of any sensory, mental, or physical disability; or whether a disabled or Vietnam-era veteran. Please see policy 4100 at www.bellevuecollege.edu/policies/.
Applicants with disabilities who require assistance with the recruitment process may contact mailto:[email protected] or 425-564-2271. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564- 2641, Office C227, and EEOC/504 Compliance Officer, 425-564- 2178, Office B126.
Expected salary: $60000 per year
Location: Bellevue, WA Apply Now