Kirvin Doak Communications is a national full-service agency for PR, marketing, social media and digital influence. They are seeking a dynamic and highly organized Assistant Account Executive to support the Marketing Account Director with project tracking, scheduling, and reporting, while managing client expectations and communications.
Responsibilities
- Manage client billing processes, including invoice review, reconciliation, and coordination with internal finance teams to ensure accurate and timely billing
- Create and maintain client-facing creative grids outlining asset specifications, run dates, creative due dates, and supporting notes to ensure clear timelines and successful execution
- Prepare creative agendas for client meetings and lead creative discussions, providing recommendations and driving next steps
- Ensure all creative assets are delivered to vendors accurately and on time, managing deadlines, specifications, and approvals to support seamless campaign execution
- Develop and manage creative assets for Google Ads campaigns from a digital-first perspective, including writing headlines and descriptions as well as coordinating and trafficking supporting assets such as Performance Max images, YouTube videos, logos, and other required formats
- Manage client expectations by communicating campaign and project status, maintaining rapport and resolving issues
- Day-to-day communications, fostering strong working relationships with internal and external associates
- Executing projects and plans – with the oversight of the Account Director, you will facilitate creative input briefs, guide external vendors and set expectations with the client to ensure timeliness and overall satisfaction
- Manage production/projects through to completion
Skills
- Requires an understanding of media planning and buying
- Strong written communication and presentation skills
- Personable, team-player committed to agency's vision
- Excellent time management and organizational skills with attention to detail and ability to organize multiple projects
- Must be flexible, dedicated, hardworking, diplomatic and highly organized
- The ability to maintain a high level of professionalism and confidentiality in a fast-paced environment is also required
- Bachelor's Degree (in marketing, advertising, business or related field)
- Familiarly with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint
- Experience with Project Management tools (SharePoint, Workamajig, Asana) a plus
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Company Overview
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