Payroll & Benefits Administrator (Hybrid)

Kardium Inc. is a company focused on developing groundbreaking medical devices for the treatment of heart rhythm disorders. The Payroll & Benefits Administrator will support essential accounting functions, including payroll processing and benefits administration, while ensuring compliance with regulations.

Responsibilities

• Accurately process bi-weekly payroll for employees across multiple jurisdictions (Canada, US, and future international operations) in a timely manner
• Administer employee benefits programs, including enrollments, changes, and terminations
• Reconcile payroll and benefits and ensure that all related information is accurately recorded in general ledger, with costs assigned to the appropriate accounts and cost centres
• Maintain and update employee payroll and benefits data in the HRIS system
• Ensure compliance with payroll regulations and tax requirements in all operating regions
• Assist with payroll-related year-end tasks, including tax forms and reporting
• Monitor the payroll inbox and respond to employee inquiries regarding payroll and benefits in a professional and timely manner
• Collaborate with HR and Finance teams to ensure accurate data flow and reporting
• Support audits and maintain proper documentation for compliance purposes

Skills

• 1-2 years of payroll & benefits administration experience in Canada and US employee base; experience in medical device, pharmaceutical, or biotech environments strongly preferred
• Understanding of payroll & accounting concepts and best business practices
• Familiarity with payroll processing across multiple jurisdictions (Canada and US in particular)
• Experience working with sophisticated HRIS systems
• Knowledge of payroll regulations and tax requirements in Canada and the US
• Ability to deliver accurate, timely work with strong attention to detail and ability to manage confidential information
• Proficiency in MS Excel and payroll software
• Effective communication and problem-solving skills
• Payroll certification (e.g., PCP) or working towards certification is an asset
• Post-secondary education in Accounting, HR, or a related field (preferred)

Benefits

• Comprehensive medical & dental coverage – for all permanent employees – effective as of Day 1, with no waiting period.
• Work-day flexibility – additionally, we provide 3 personal days per year.
• Support – for you (and your dependents) overall well-being.
• Career progression and learning support.
• Professional membership support.
• Family building – we provide top up for both maternity leave & adoptive leave. Employees can also enroll in benefit coverage for fertility drug treatment.

Company Overview