Project Coordinator

 

Company Overview:

TotalSDS by Enhesa is a leading provider of Safety Data Sheet (SDS) management solutions, committed to promoting workplace safety and regulatory compliance. Our innovative software products, TotalSDS Author and TotalSDS Manager, streamline SDS creation, management, and distribution processes. Thriving in a dynamic industry, we are dedicated to delivering exceptional value to our clients through cutting-edge technology solutions.

 

Position Overview:

We are seeking a highly organized and detail-oriented Project Coordinator to join our team. The Project Coordinator will play a pivotal role in supporting the planning, execution, and delivery of software implementation and professional services projects, ensuring successful outcomes and customer satisfaction.

 

Responsibilities:

Project Planning

• Assist in the development of project plans, timelines, and deliverables, ensuring alignment with client requirements and project objectives.

Resource Coordination

• Coordinate project resources, including internal teams, external vendors, and client stakeholders, to ensure timely delivery of project milestones.

Communication Management

• Facilitate communication among project stakeholders, providing regular updates, progress reports, and status meetings to ensure transparency and alignment.

Risk Management

• Identify and assess project risks and issues, developing mitigation strategies and contingency plans to minimize project disruptions and delays.

Documentation Management

• Maintain project documentation, including project charters, meeting minutes, action items, and project artifacts, ensuring accuracy and completeness.

Data Management & Entry

• Efficiently perform data entry tasks, ensuring accuracy, consistency, and adherence to project and quality standards.

Quality Assurance

• Monitor project deliverables and milestones to ensure compliance with quality standards and client expectations, conducting quality reviews and assessments as needed.

Change Management

• Manage project changes and scope creep, assessing impacts on project timelines and resources, and communicating changes to stakeholders as appropriate.

Client Support

• Provide client support as needed, including addressing inquiries, offering guidance, and helping manage expectations throughout the project lifecycle.

Lessons Learned

• Conduct post-project reviews and lessons learned sessions to identify areas for improvement and best practices to be incorporated into future projects.

Administrative Support

• Provide general administrative support to the project team, including scheduling meetings, maintaining project calendars, and handling project-related correspondence.

 

Qualifications:

• Bachelor’s degree in Business Administration, Project Management, or a related field preferred
• Proven experience in project coordination or project management roles, preferably in a software or technology-related industry.
• Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to effectively communicate with internal teams, clients, and stakeholders.
• Detail-oriented with a focus on accuracy and quality in all tasks.
• Proficiency in Microsoft Office 365, especially Excel and Word (including advanced Excel functions).
• Proficiency in project management tools and software, such as Microsoft Project, Asana, or Trello.
• Familiarity with project management methodologies, such as Agile or Waterfall, is a plus.
• PMP or CAPM certification is a plus.