Project Manager I (non-IT)

Scalence L.L.C. is seeking a Project Manager I to oversee the planning, scheduling, and execution of projects within their advertising agency. The role involves managing multiple projects, developing timelines, and maintaining client relationships to ensure projects are completed on time and within budget.

Responsibilities

• Managing multiple projects in varying stages of development
• Developing and maintaining timelines
• Allocating and securing resources
• Adaptability and problem-solving
• Note taking
• Client-service attitude workstyle
• Working with others without direct authority to advance projects
• Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget
• Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items
• Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront)
• Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with *** Promotional Material Review Process
• Coordinate interactive resources with studio/programming/creative leads
• Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns
• Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)
• Track time on a daily basis
• Assist with providing estimates
• Assist with billing and ensure billing is completed on schedule
• Adherence to all company-wide financial policies
• Understand *** promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance
• Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving
• Demonstrate clear and concise written and verbal communication skills
• Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload
• Possess ability to work in a high-volume, rapidly paced environment
• Proficiency using the Client Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront)
• Reports to their assigned *** Ad Agency account manager
• Partners with creative team on project initiatives

Skills

• Bachelor degree required
• 1-4 years of ad agency experience required (minimum), project management and pharmaceutical experience a plus
• Strong attention to detail and excellent communications skills: verbal, presentation, written
• Understanding of print and digital project lifecycles and different project management methodologies/styles
• Familiarity with print production process, web technologies and digital trends
• High energy, positive, organized individual who is comfortable in a high-visibility role
• Great collaborator with ability to focus on both the big picture and small details
• Advertising agency experience (within the last 2-3) within account/client services
• 1 year of pharmaceutical (not healthcare) experience within the agency
• Extremely detail-oriented
• Ability to manage multiple projects at the same time
• Proactive, problem-solving skills
• Ability to develop, maintain and manage project timelines
• Client-service attitude workstyle
• Working with others without direct authority to advance projects
• Digital experience
• Pharmaceutical marketing experience (last 2-3 years)
• Print-production experience

Company Overview