Note: The job is a remote job and is open to candidates in USA. Ironside is seeking a reliable, detail-oriented individual to join our internal accounting team in a permanent, part-time capacity. This role focuses on performing daily Accounts Receivable and Accounts Payable tasks, managing invoicing, collections, and vendor management, while also assisting with month-end reporting and office administration.
Responsibilities
- Perform daily Accounts Receivable (A/R) and Accounts Payable (A/P) tasks with high accuracy
- Create weekly/monthly invoices and distribute them to customers
- Submit invoicing and collections reports to the bank
- Reconcile subcontractor hours against invoices received and ensure vendor files are complete with current W-9s
- Prepare and distribute 1099s at the end of the year
- Complete month-end reporting, general tasks, and bank/account reconciliations
- Audit, approve, and upload employee credit card charges (AMEX@Work) into BigTime at the end of each month
- Reconcile company credit card statements and create monthly expense reports
- Complete monthly sales tax reconciliations and update data within Avalara (products, locations, etc.)
- Assist Marketing with monthly & quarterly MDF (Marketing Development Funds)
- Assist with annual audit schedule preparation
- Process daily digital mail via Earth Class Mail and create UPS/FedEx labels
- Receive company phone calls via email and forward them to the appropriate contact
- Place orders for office items as needed (supplies, water, coffee)
Skills
- Associate's degree in business, accounting, or a related field plus 2+ years of relevant work experience
- 4+ years of hands-on bookkeeping/accounting experience
- Strong Excel skills
- Strong QuickBooks Online (QBO) skills
- Experience with accounting software
- Excellent verbal communication skills
- Excellent written communication skills
- Extreme attention to detail
- Ability to handle confidential information with discretion
- Familiarity with BigTime
- Familiarity with Avalara
- Familiarity with Slack
Company Overview