[Remote] Administrative Assistant II - Minnesota Connections Academy

Note: The job is a remote job and is open to candidates in USA. Oregon Connections Academy is a virtual charter school providing educational services, and they are seeking a Special Education Administrative Assistant to support the Special Education department. This role involves managing student records, ensuring compliance, and facilitating family engagement to enhance the quality of special education services.

Responsibilities

• Collaborate with case managers, Special Education leadership, and Live Services team members to support student needs, problem-solving, and process improvement
• Participate in weekly and monthly team meetings
• Support Special Education teachers and paraprofessionals by preparing, printing, and mailing instructional materials for students with IEP accommodations and modifications
• Attend weekly General Education Records Assistant meetings and serve as a liaison between departments
• Act as a point of contact for schools and families regarding Special Education records, ensuring clear communication and collaboration
• Maintain and manage student records using systems such as Pearson Online Classroom, SpEd Forms, and Qmlativ
• Ensure records are accurate, complete, and aligned with student academic progress and instructional needs
• Process outgoing requests for records for newly enrolled students and respond to incoming records requests for Special Education students in a timely manner
• Assist families with Special Education records-related questions and concerns
• Provide support to parents and students, addressing issues appropriately and directing inquiries as needed
• Maintain accurate documentation related to services, referrals, tuition agreements, and Special Education forms
• Ensure compliance with state and internal reporting requirements
• Facilitate the collection of signatures for the Semi-Annual Certification (SAC) form
• Provide assistance to Due Process Clerks during high-volume periods
• Support preparation and processing of documentation, including Notices of Team Meetings, Evaluations, IEPs, and Prior Written Notices (PWNs)
• Support the Special Education Director with projects, organizational tasks, and the development and maintenance of internal processes
• Perform other duties as assigned to support the needs of the Special Education department

Skills

• High school diploma or GED equivalent
• 1–2 years of similar administrative experience preferred
• Proficiency with Microsoft Office and web-based applications
• Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.)
• Intermediate skill level in MS Excel
• Ability to multitask in a fast-paced environment
• Strong interpersonal skills and attention to detail
• Excellent communication skills, both verbal and written
• Ability to maintain privacy and confidentiality (FERPA)
• Customer-focused approach
• High degree of flexibility
• Demonstrated ability to work well in a fast-paced team environment

Company Overview