[Remote] Administrative Assistant - PMO

Note: The job is a remote job and is open to candidates in USA. Leidos is a company focused on supporting military members and their families through the Military OneSource Program. They are seeking an Administrative Assistant – PMO to provide administrative support to the Program Manager and Deputy Program Manager, managing schedules, coordinating meetings, and supporting document management activities.

Responsibilities

• Gathers, collects, records, and tracks data and materials required for meetings, such as the Kick-off Meeting and Technical Status Review meetings
• Manages and coordinates all logistics related to scheduling and supporting program management meetings, including deconflicting participant schedules as needed
• Captures, documents, circulates, and archives meeting notes, including attendance, issues discussed, decisions made, and assigned action items
• Supports the development of and tracks the status of Requests for Information Packages (RIPs) and Technical Action Requests (TARs)
• Maintains a summary log of trips taken and conferences attended by Program Management staff and consolidate trip summaries and reports from task managers across all tasks
• Supports document management activities, including the publishing and archiving of Program Management artifacts such as the Program Management Plan and Quality Management Plan
• Provide comprehensive administrative support to the Program Manager (PM) and Deputy Program Manager (DPM), including calendar and inbox management
• Coordinate and manage logistics for program management meetings, including scheduling, deconflicting participant availability, and preparing required materials
• Capture, document, distribute, and archive detailed meeting minutes, including attendance, discussion topics, decisions, and assigned action items
• Gather, track, and maintain data and documentation required for key meetings such as Kick-off Meetings and Technical Status Reviews
• Support the development, tracking, and status reporting of Requests for Information Packages (RIPs) and Technical Action Requests (TARs)
• Coordinate travel arrangements, maintain travel logs, and consolidate trip summaries and reports from program management staff and task leads
• Support document management activities, including publishing, version control, and archiving of Program Management artifacts such as the Program Management Plan and Quality Management Plan
• Order and manage office supplies and provide general administrative coordination support as needed
• Collaborate with program leadership to support client expectations and maintain strong professional relationships
• Perform additional duties as assigned

Skills

• Bachelor's degree required
• Strong customer service skills with the ability to support senior leadership and client stakeholders
• Demonstrated proficiency in Microsoft Office applications, including Word, Outlook, Excel, and SharePoint, as well as web-based research tools
• Strong organizational skills with attention to detail and the ability to manage multiple priorities
• Strong written and verbal communication skills
• U.S. citizenship and fluency in English required
• Ability to successfully pass criminal history, fingerprint background checks, and credential verification required
• Must be able to maintain and retain suitability investigation and clearance as required
• Proficient in navigating electronic systems, computer programs, and virtual service platforms
• This position requires a separate, quiet, private, confidential space to work from, as well as having access to your own reliable high-speed internet hard wired to your home (coax or fiber from the Internet Service Provider (ISP) to your home.) Using a hot spot from a mobile device (tethering) or wireless ISP is not acceptable

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