Note: The job is a remote job and is open to candidates in USA. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business. The Administrative Support III position provides administrative support for the Federal Aviation Administration (FAA) performing office-oriented, clerical and coordinating functions.
Responsibilities
- Provides daily front office support, which may include updating calendars, requesting conference rooms, scheduling meetings, as well as other daily administrative support duties
- Answers phones for the office (using soft phone), coordinates calls from the public, and directs calls and messages as required
- Supports meetings (including virtual meetings in Teams and/or Zoom); records, submits minutes and action items and provides briefing updates to executives
- Assists with drafting and tracking correspondence and memorandum on behalf of the FAA
- Uses FAA formatting and style writing guides to assure proper formatting and grammar for correspondence
- Schedules and arranges travel for executives using Government software (E2)
- Updates branch SharePoint sites with news, documents and current data. Uses SharePoint forms as needed to make requests and tracks information by updating forms used in workflow processes
- Assists with timesheet review and coordination for Branch Manager Approval, for the branch using CASTLE time keeping software
- Provides backup support for other admins as needed
Skills
- Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property
- Superior organizational and analytical skills with keen attention to accuracy, detail, and quality
- Superior time management and follow-up skills
- Excellent interpersonal communication skills, with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels
- Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision
- High School diploma or General Education degree (GED) and a minimum of six (6) years of relevant experience; or Bachelor's degree with four (4) years of relevant experience; or Associate's degree with five (5) years of relevant experience
Benefits
- Medical
- Dental
- Vision
- 401(k)
- Family Planning/Fertility Assistance
- STD/LTD/Basic Life/AD&D
- Legal-Aid Program
- Employee Assistance Program (EAP)
- Paid Time Off (PTO) – (11) Federal Holidays
- Training and Development Opportunities
Company Overview