[Remote] Casual Administrative Assistant - Arm River, Bethune, Balgonie, Edenwold, Grand Coulee, Pense, Pilot Butte, Lumsden, Regina Beach and White City Areas

Note: The job is a remote job and is open to candidates in USA. Prairie Valley School Division is dedicated to inspiring lifelong learners and engaged citizens. They are seeking a Casual Administrative Assistant to provide general administrative support to the Principal and Vice-Principal, ensuring the smooth operation of the school office and effective communication with staff, students, and parents.

Responsibilities

• Supporting the Principal in the development and distribution of school newsletters, website updates, digital signage, student handbooks and other means of communication, consistent with Division standards, both internally and with parents/guardians and the broader community
• Maintaining internal communication systems to ensure all staff assigned to and associated with the school are aware of needed information via electronic, printed and other means
• Assisting students and parents/guardians by explaining school and school division operating procedures, policies and events
• Greeting and directing visitors, itinerant staff and contractors and responding to telephone, e-mail and in-person inquiries and requests, or directing them to appropriate staff members or students, in a timely, accurate and professional manner
• Maintaining an accurate and up to date school events calendar
• Establishing, maintaining and monitoring accurate, organized and efficient electronic and manual filing systems, ensuring that final documents are filed in accordance with Division procedures, finding/retrieving printed and electronic documents efficiently, and performing an annual print and electronic records cull consistent with the Records Retention Guide and relevant Administrative Procedures
• Gathering, entering, collating and formatting data and information in an accurate and timely manner
• Registering new students, securing appropriate student records, maintaining confidential student records, and transferring records for students moving to other schools
• Preparing and coding invoices and purchasing card transactions and performing other financial/accounting functions for school-based budget allocations and school generated funds in an accurate and timely manner, consistent with Division standards
• Assisting the Principal in preparing and monitoring the school-based budget and school generated funds
• Preparing requisitions/purchase orders for supplies and maintaining an inventory of office and school supplies
• Assisting the Principal in the orientation of new staff and substitutes to location-specific procedures and expectations, provides technology and keys, etc
• Performs other duties as may be required or assigned by the School Administrator

Skills

• A minimum of one (1) year post-secondary education in a field such as business administration or office administration
• A minimum of one (1) year of experience working in an office setting in a large and diverse organization
• High degree of proficiency in database software and Microsoft Office applications, particularly Word, Excel and Outlook
• Demonstrated knowledge of basic accounting
• Ability to operate office equipment
• Excellent interpersonal skills
• Ability to display professionalism in all relationships and interactions
• Ability to manage confidential material and maintain staff and student privacy
• Knowledge of MSS, Teacher Logic, Navision, Absence Management, SDS, SGF, Conference Manager, Permission Click, and/or SWIS would be an asset

Benefits

• Optional employer matched pension plan.

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