Note: The job is a remote job and is open to candidates in USA. First American is a company that prioritizes its people and has a strong culture of inclusivity. The Exchange Assistant will support Exchange Officers in executing 1031 tax-deferred exchanges by handling inquiries, preparing documentation, and managing the exchange process in a remote-first environment.
Responsibilities
- Develop proficiency in 1031 rules and ability to answer customer questions
- Handle inquiry calls
- Review purchase agreements and title reports
- Prepare exchange documentation for relinquished and replacement property closings
- Follow company’s procedures and comply with Accounting Policy
- Monitor time deadlines and closing dates
- Handle all accounting for the exchange files
- Manage exchange process in a timely manner
- Review estimated closing statements for approval
- Handle acceptance and disbursement of funds in accordance with 1031 rules
- Collect fee income and final signed documentation
- Perform any other duties requested by the exchange officer in order to manage the exchange process
- Trouble shooting and customer management
- Follow up with existing and potential clients for increased business
- Cooperate with exchange officer, manager and sales reps to develop business
Skills
- High School diploma or equivalent
- 1-3 years of administrative experience
- Working knowledge of fundamental concepts, practices and procedures of department/field
- Good verbal and written communication skills
- Establishes effective working relationships at the work group level
- Experience as an escrow officer or assistant
- Fluency in Spanish
Benefits
- Medical
- Dental
- Vision
- 401k
- PTO/paid sick leave
- Employee stock purchase plan
Company Overview
First American provides financial services through its Title Insurance and Services segment and its Specialty Insurance segment. It was founded in 1889, and is headquartered in Santa Ana, California, USA, with a workforce of 10001+ employees. Its website is http://www.firstam.com.