Note: The job is a remote job and is open to candidates in USA. MedTech Innovator is the world’s largest life science accelerator, committed to improving human health by supporting startups and scale-ups that are transforming healthcare. The Operations, Finance & Contracts Coordinator will support agreement administration, financial operations, and compliance tracking while providing essential administrative support across multiple initiatives.
Responsibilities
- Prepare, distribute, track, and manage contractor, consultant, subject matter expert (SME), and vendor agreements using established templates and processes
- Maintain agreement records, amendments, execution dates, and supporting documentation
- Collect and manage required documentation, including resumes, CVs, tax forms, and onboarding materials
- Serve as a point of contact for agreement-related administrative questions and follow-up
- Develop and maintain templates, forms, SOPs, and related documentation to support efficient agreement administration
- Process accounts payable, code invoices to the correct program or cost center, route for approval, and submit for payment in a timely manner
- Track accounts receivable, monitor incoming payments, follow up on outstanding receivables, and flag discrepancies for resolution
- Maintain organized, complete financial records: receipts, backup documentation, expense reports, and invoice files
- Support budget tracking across programs and cost centers, flagging variances between actuals and plan for leadership review
- Maintain financial tracking dashboards and records in accounting software and related systems
- Coordinate with the bookkeeper by providing documentation, schedules, and backup materials on a timely basis to support monthly close and audit readiness
- Assist with expense categorization and coding in accordance with organizational and program-specific requirements
- Facilitate onboarding of contractors, consultants, SMEs, and vendors within payment systems
- Track invoice submissions and follow up on outstanding invoices, payment setup requirements, and supporting documentation
- Review invoices for completeness, accuracy, and compliance with organizational requirements before routing for payment
- Maintain invoice payment records and tracking systems
- Prepare reports related to agreement status, invoicing activity, payment processing, and outstanding actions
- Support compliance activities related to federally funded programs, including conflict of interest documentation and record management
- Assist with onboarding SMEs, contractors, and vendors, ensuring completion of required compliance documentation
- Maintain financial and operational records in accordance with federal grant and contract requirements, supporting audit readiness
Skills
- Highly organized and detail-oriented, with strong administrative, operational, and financial coordination skills
- Comfortable managing multiple priorities and deadlines simultaneously in a fast-paced environment
- Strong communicator with the ability to work effectively across internal and external stakeholders
- Proactive, adaptable, and solutions-oriented, with the ability to operate independently in a remote setting
- Experienced in finance coordination, accounting operations, contracts administration, operations, or related fields (ideally in a nonprofit, government-adjacent, or mission-driven organization)
- Comfortable working with agreements, invoicing systems, expense tracking, financial recordkeeping, trackers, reporting tools, and process documentation
- Proficient with tools such as QuickBooks Online, Bill, or comparable accounting software; Google Workspace, Microsoft Office, Excel, Slack, Zoom, and related collaboration platforms
- Bachelor's degree required; equivalent experience will be considered
- Familiarity with federally funded, contract-funded, grant-funded, or compliance-oriented programs
Benefits
- Medical, dental, and vision benefits
- Generous PTO and holiday schedule
- Fully remote work environment
- Minimal travel requirements
Company Overview