[Remote] Project Assistant

Note: The job is a remote job and is open to candidates in USA. ENTRUST Solutions Group is a community of dedicated professionals providing engineering, consulting, and automation services. The Project Assistant will provide essential administrative and project support to Business Unit and Project Managers, managing task workflows, tracking permits, and assisting with scheduling and data analysis.

Responsibilities

• Perform data analysis, data entry, and database management, including creating reports and formulas using tools such as Vision, Excel, and Access
• Maintain and update project schedules in Primavera P6, ensuring accuracy of progress, milestones, and deliverables through coordination with project managers and engineers
• Manage Jira databases and workflows, including creating, assigning, and tracking tasks, and developing dashboards and reports to monitor team workload and progress
• Track permits by maintaining logs and status trackers, coordinating with internal teams and external agencies, and providing timely updates to project leadership
• Support project scheduling, deliverable tracking, proposal preparation, and invoicing activities
• Research, prioritize, and follow up on incoming issues and concerns for Project Managers and Business Unit leadership
• Assist with engineering-related tasks, including documentation, reporting, and process improvements to enhance team efficiency
• Manage special projects for the Business Unit and serve as backup support to the Administrative Assistant as needed
• Perform other miscellaneous job-related duties as assigned

Skills

• 1–3 years of experience in database management, project administration, or a related field
• Associate's or Bachelor's degree preferred
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel (advanced preferred), PowerPoint, and Access (preferred); experience with Microsoft Project is a plus
• Strong organizational skills with a high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills, with a collaborative mindset
• Effective listening skills and the ability to quickly learn new processes and systems
• Ability to work independently while supporting team objectives
• Experience with Primavera P6, Jira, or similar project/task management tools
• Familiarity with engineering, construction, or technical project workflows
• Experience with permitting processes or compliance documentation
• Ability to analyze data and generate clear, actionable insights

Benefits

• Generous paid time off
• 401(k) with company match
• Tuition reimbursement
• Flexible work schedules
• Company-sponsored medical
• Dental
• Vision
• Voluntary life
• Disability
• Critical illness
• Accident and hospitalization plans
• HSA or FSA medical accounts
• FSA dependent care and transportation/parking accounts

Company Overview