Note: The job is a remote job and is open to candidates in USA. Mayersohn Law Group, P.A. is an AV-rated law firm specializing in litigation, seeking an experienced Legal Billing & Collections Specialist. This role involves overseeing the entire billing and collections process, ensuring accuracy, compliance, and professionalism in a fast-paced law firm environment.
Responsibilities
- Review daily time entries for accuracy, completeness, and grammar and spelling errors
- Review attorney and legal staff time entries before billing to ensure descriptions are clear, accurate, and client-friendly, with sufficient detail to support the value of the work performed and reduce client billing questions
- Communicate with attorneys to ensure timely corrections and proper entry compliance
- Generate and revise pre-bills in Clio
- Help maintain a smooth, deadline-driven billing process through proactive follow-through
- Prepare and finalize invoices in compliance with billing guidelines
- Ensure proper delivery of invoices no less than every two weeks and track confirmation of receipt by the proper party
- Ensure invoices are accurate, timely, and presented in a professional format
- Maintain billing records with a strong attention to detail and consistency
- Process payments by credit card, wire, and check
- Monitor trust and retainer balances and post in compliance with trust-accounting rules, where applicable
- Handle chargebacks, disputes, refunds, and adjustments with approval
- Maintain organized records and exercise sound judgment in financial handling
- Track outstanding balances and conduct collections professionally
- Support monthly reporting and reconciliation
- Follow up with clients in a respectful, clear, and professional manner
- Help keep accounts current through consistent communication and organized tracking systems
- Meticulous with accounting and client payment entries
- Respond to billing inquiries and resolve discrepancies efficiently
- Collaborate with attorneys and staff to address account issues
- Maintain accurate billing records and support firm-wide financial organization
- Communicate clearly, professionally, and with a strong sense of accountability
Skills
- Legal billing experience (required)
- Legal collections experience with FDCPA knowledge (required)
- Hands-on experience billing directly in Clio (required)
- Understanding of basic accounting and trust accounting
- Proficient with legal billing software, timekeeping systems, and Microsoft Office
- Strong attention to detail, accuracy, and communication skills
- Highly organized and able to work independently
- Reliable, responsive, and comfortable working in a deadline-driven environment
- Professional and discreet in both client and internal communications
- Solution-oriented thinker who addresses challenges constructively
Benefits
- The flexibility of working remotely as an independent contractor
Company Overview
Mayersohn Law Group, P.A. It was founded in 2000, and is headquartered in Fort Lauderdale, Florida, USA, with a workforce of 11-50 employees. Its website is https://www.mayersohnlaw.com/.