Note: The job is a remote job and is open to candidates in USA. Optimus Property Management, Inc. is seeking a Senior Accounts Payable Specialist responsible for the full-cycle processing of vendor invoices and payments. This role is key to maintaining strong vendor relationships and supporting the accuracy of the organization's financial records utilizing AppFolio software.
Responsibilities
- Receive, review, and code vendor invoices for accuracy and appropriate GL/property allocation
- Route invoices for approval and follow up to ensure timely processing
- Enter approved invoices into AppFolio
- Prepare and process payment runs (checks, ACH, wire transfers) on schedule
- Verify payment batches for accuracy prior to release
- Distribute remittance advices to vendors as needed
- Maintain accurate, up-to-date vendor records, including W-9s and tax documentation
- Respond to vendor inquiries and resolve billing discrepancies in a timely manner
- Support 1099 preparation and year-end vendor reporting
- Assist with monthly AP close procedures
- Support general ledger reconciliations related to accounts payable
- Ensure all AP transactions comply with company policies and applicable accounting standards
- Maintain organized, audit-ready documentation for all AP transactions
- Provide support for internal and external audits as needed
- Participate in special projects and process improvement initiatives as needed
Skills
- MUST ATTACH RESUME TO BE CONSIDERED
- Solid knowledge of accounts payable processes and GAAP
- Proficient with Microsoft Office Suite and AppFolio
- Minimum 2–3 years of experience in accounts payable, preferably within property management or real estate
- Experience with full-cycle AP processing, including invoice coding, approval routing, and payment processing
- Proficiency with AppFolio or similar property management accounting software
- Solid understanding of GAAP as it applies to accounts payable
- Excellent written and verbal English communication skills
- Strong attention to detail, organizational skills, and ability to meet deadlines
- Ability to work independently and reliably during PST business hours
- Associate's or bachelor's degree in accounting, finance, or a related discipline
Company Overview