[Remote] Subcontracts Administrator / Purchasing Specialist

Note: The job is a remote job and is open to candidates in USA. LMI is a digital solutions provider focused on enhancing government impact through innovation. They are seeking a Subcontracts Administrator / Purchasing Specialist to manage the lifecycle of subcontracts and procurement activities for government and commercial programs, ensuring compliance with relevant regulations and leading negotiations with suppliers.

Responsibilities

• Administer the full lifecycle of subcontracts and purchase orders, including solicitation, evaluation, negotiation, award, and closeout
• Ensure compliance with applicable regulations, including FAR, DFARS, and company purchasing policy requirements
• Serve as the primary interface between internal stakeholders (program management, engineering, manufacturing, quality) and external suppliers
• Execute sourcing activities including request for quote (RFQ) development, solicitation issuance, and supplier selection
• Perform market research to identify qualified suppliers and support competitive procurement strategies
• Support risk identification and mitigation in sourcing activities (e.g., supply chain disruptions, single-source dependencies)
• Develop and issue RFQs/RFPs; perform price/cost analysis and evaluate supplier proposals for adequacy, compliance, and risk
• Evaluate supplier proposals for cost, technical acceptability, and compliance with requirements
• Negotiate pricing, delivery schedules, terms and conditions, and commercial licensing agreements to achieve best value and mitigate risk
• Support manufacturing operations by procuring materials, components, and services aligned with production schedules and technical requirements
• Draft, review, and negotiate subcontract terms, including flow-down provisions, data rights, IP/licensing clauses, and indemnification language
• Prepare and issue purchase orders and subcontracts in accordance with internal procedures and regulatory requirements (e.g., FAR/DFARS where applicable)
• Monitor subcontractor performance, including cost, schedule, and technical compliance; address performance issues proactively
• Maintain accurate procurement files and documentation to support audits (e.g., CPSR, DCMA reviews)
• Identify and mitigate supply chain risks, including single-source dependencies, long-lead materials, and compliance concerns
• Support small business utilization goals and supplier diversity initiatives where applicable
• Collaborate with legal, finance, and program teams to resolve contractual issues and ensure alignment with business objectives

Skills

• Bachelor's degree in Business, Supply Chain Management, Contracts, or related field (or equivalent experience)
• 5+ years of experience in subcontracts administration, procurement, sourcing, acquisition or purchasing in a government contracting environment
• Strong working knowledge of FAR, DFARS, and related federal acquisition regulations
• Experience supporting manufacturing environments, including procurement of materials, components, and production-related services
• Demonstrated experience negotiating commercial terms and conditions, including software or technical licensing agreements
• Proven ability to perform cost/price analysis and evaluate supplier proposals
• Strong understanding of subcontract and purchase order types (FFP, CPFF, T&M, etc.) and associated risk profiles
• Excellent negotiation, communication, and analytical skills
• Proficiency with ERP systems (e.g., Deltek Costpoint or similar) and Microsoft Office tools
• This position requires an active Secret clearance with the ability to obtain a Top-Secret
• Experience or familiarity with applying contract requirements in purchasing/sourcing
• Experience with licensing agreements, intellectual property rights, data rights clauses, procurement requirements/restrictions and export compliance (ITAR/EAR)
• Experience in aerospace, defense, or complex manufacturing industries

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