Senior Executive Assistant

Job Title

Senior Executive Assistant

Pay Rate

United States of America (Salary)

Time Type

Full time

Summary

Under general direction, is responsible for maintaining open communication between Commissioners Court, Office of the County Manager, County Staff, and precinct constituents, providing complex support to Bexar County Commissioners. Flexibility to achieve performance excellence in a telework arrangement.

Duties and Responsibilities:

• Serves as subject matter expert, individually motivated and operating with a sense of urgency and personal accountability

• Provides complex support to the Commissioner and coordinates and supervises office staff and monitors schedules and resources

• Responds to and resolves, at the discretion of the Commissioner, sensitive concerns and inquiries and coordinates the involvement of other County offices and departments for effective resolutions and/or referrals

• Attends and represents the Commissioner at public events, boards, meetings, and other forums at the discretion of the Commissioner

• Oversees the management of reports, statistical data, complaints, concerns, tracking of current events or issues, and keeping the Commissioner up to date on all information as needed

• Manages community events, social media, and ensures web page and social media information is up to date and correct

• Performs research and prepares items for agenda items, speeches and presentation material, special projects, County budget, operational issues and summarizes data for Commissioner and works with staff to compile and distribute

• Provides guidance to staff on staffing Commissioner for meetings, manages calendar priorities, manages Commissioners schedule, and maintains efficient and effective logistical management for events

• Serves as the contact for constituent calls, follow-through, and responses. Oversees the tracking and monitoring of constituent calls and resolutions

• May take meeting notes and transcribes minutes, archives and maintains public records; sorts mail, draft responses to constituent communications; develops and maintains lists for mailouts, social media, events, etc.

• May provides in-person, telephonically, and written customer service to community members and staff

• Performs related duties as required

Minimum Qualifications:

• Graduation from an accredited college or university with a Bachelor's Degree in Political Science, Government, Business Administration, Communications, Public-Relations, Public Administration, Criminal Justice or a related field, and four (4) years of administrative experience in an office environment; one (1) year of experience supervising or office management or an equivalent combination of education and experience

• Good knowledge of office administration; good knowledge of and skill in applying rules of grammar, spelling, and punctuation; thorough knowledge of County open meetings and public records laws; requires the capacity to work in an environment that requires confidentiality and discretion

• Skill in supervising professional and clerical employees; skill in researching information; skill in operating personal computers and essential office equipment; skill in customer service and responding to public inquires

• Ability to lead and carry out administrative projects; ability to work independently and also follow directions and function as a team member, with the demonstrated capability of tackling tasks great or small in a timely, cheerful and effective manner; ability to be patient, kind, detail-oriented problem solver who finds satisfaction in helping others

• Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy; ability to effectively respond to questions and complaints; ability to communicate effectively, both verbally and in writing; ability to exhibit sound judgment with thoughtful and respectful communication skills to provide information on behalf of the Commissioner, to the community members and County staff; ability to adjust to rapidly fluctuating situations; ability to manage multiple projects simultaneously; ability to establish and maintain effective working relationships with co-workers, County employees, Elected/Appointed Officials, governmental representatives, constituents, outside agencies, news media, and the public

• Demonstrates technological intuitiveness

• Must have a valid Texas driver’s license, motor vehicle liability insurance, and personal injury insurance

• Must secure and maintain a favorable background investigation and clearance

• Must clear a pre-employment physical and a pre-employment drug screen test

• May be required to work evenings or weekends

• May be required to work more than 40 hours during the workweek

Preferred:

• Must have a thorough understanding of the representative precinct, demonstrated by detailing a close connection to that community through residency, work history, or volunteer services

• Demonstrated knowledge or experience in dealing with the functions of County Government

Working With Bexar County

Bexar County offers employees a competitive salary, retirement, and benefits. Many employee benefits are available to an employee’s spouse/plus one qualifying adult and dependent child(ren). Employee benefits are strategically designed to support an employee and family, work/life balance.

Employee Benefits | Bexar County, TX - Official Website

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.