The California Academy of Sciences is a globally renowned scientific and cultural institution located in San Francisco. They are seeking a Talent Acquisition Specialist to support full-cycle recruiting for junior to mid-level roles while managing core recruiting coordination responsibilities, ensuring an inclusive and organized candidate experience.
Responsibilities
- Support full‑cycle recruiting for entry‑level and junior roles, including sourcing, screening, interview coordination, and offer support
- Partner with hiring managers to understand role requirements, timelines, and hiring needs
- Conduct initial candidate screens and coordinate interview feedback and debriefs
- Support equity‑minded, consistent, and inclusive hiring practices across searches
- Own interview scheduling across multiple stakeholders, ensuring a smooth and timely process for candidates and interviewers
- Serve as a primary point of contact for candidates, providing clear, warm, and timely communication throughout the process
- Post and manage job requisitions in the applicant tracking system (ATS)
- Maintain accurate and up‑to‑date candidate records, requisition statuses, and documentation
- Send candidate disposition emails and support reference checks and background check coordination
- Prepare and send offer materials in partnership with the Talent Acquisition Manager and People Operations
- Support onboarding logistics, including coordination with PACT colleagues for new hire setup and orientation
- Serve as a backup for facilitating new hire orientation sessions as needed, ensuring continuity during absences or periods of high volume
- Ensure a seamless handoff from recruiting to onboarding
- Track recruiting activity and maintain basic hiring metrics and reports
- Identify opportunities to improve efficiency, candidate experience, and consistency in recruiting processes
- Contribute to recruiting documentation, templates, and hiring manager resources
- Support special recruiting projects and initiatives as needed
Skills
- 1–3 years of experience in recruiting coordination, recruiting, human resources, or a related administrative role, required
- Experience supporting hiring processes, including scheduling, candidate communication, and administrative coordination
- Experience managing multiple requisitions, priorities, and deadlines in a fast-paced environment
- Strong organizational skills with high attention to detail and follow-through
- Clear, professional written and verbal communication skills
- Service-oriented and candidate-focused approach
- Ability to handle sensitive information with discretion and confidentiality
- Collaborative and comfortable working with a wide range of stakeholders
- Curious, eager to learn, and open to feedback
- Proactive and solutions-oriented mindset
- Ability to balance structure and flexibility in a fast-paced environment
- Demonstrated commitment to diversity, equity, inclusion, and accessibility in hiring
- Experience using an applicant tracking system (e.g., Greenhouse or similar)
- Exposure to candidate sourcing, screening, or interview coordination
- Experience supporting hiring in a mission-driven, nonprofit, or values-based organization
- Familiarity with Google Workspace or similar collaborative tools
Benefits
- Comprehensive benefits based on the hours per week worked
Company Overview
The California Academy of Sciences is the only place on the planet with an aquariu It was founded in 1853, and is headquartered in San Francisco, California, USA, with a workforce of 501-1000 employees. Its website is http://www.calacademy.org.