Client Services Manager | FileSmart

Location: Remote (US-Based)

About Dynatron

Dynatron is transforming the automotive service industry with intelligent SaaS solutions that drive measurable results for thousands of dealership service departments. Our proprietary analytics, automation, and AI-powered workflows empower service leaders to increase profitability, elevate customer satisfaction, and operate with greater efficiency. With accelerating demand and a rapidly expanding product ecosystem, we’re scaling fast. And we’re just getting started.

The Opportunity

We’re looking for a results driven, people focused Submission Manager to lead a high performing team of Warranty Processing Specialists within our FileSmart organization. In this remote leadership role, you’ll be responsible for driving production, ensuring quality and compliance, and developing a team that directly impacts dealership profitability through accurate and timely warranty submissions.

You’ll serve as both a strategic operator and a hands-on leader owning team performance, forecasting output, and proactively identifying opportunities to improve processes, training, and results. If you thrive in a fast paced environment, enjoy coaching others to success, and have a strong sense of ownership over outcomes, this is an opportunity to lead at scale and make a measurable impact.

What You’ll Do

Team Leadership & Performance Management

Directly manage and coach a team of Warranty Processing Specialists
Drive accountability to production goals based on tenure-based expectations and departmental targets
Monitor daily, weekly, and monthly performance to ensure output and quality standards are met
Foster a high performance, positive team culture rooted in accountability and results

Production Oversight & Reporting

Deliver weekly recaps on team performance (weekly, MTD, and projected end of month outcomes)
Identify risks to production targets early and take proactive action to correct course
Ensure accuracy and compliance standards are consistently upheld across all submissions

Training, Development & Quality

Lead onboarding and training for new hires, including process, tools, and industry knowledge
Conduct quality control (QC) reviews and provide actionable, detailed feedback
Facilitate ongoing training through refreshers, coaching sessions, and skill development plans
Mentor individuals to close performance gaps and support career growth

Process Improvement & Operational Excellence

Identify process inefficiencies and implement improvements to increase speed and accuracy
Develop, maintain, and update training materials, documentation, and workflows
Partner cross-functionally to improve tools, reporting, and operational processes
Stay ahead of evolving manufacturer policies, compliance requirements, and internal changes
Proactively anticipate bottlenecks and implement solutions before they impact performance

What You Bring

3+ years of experience in automotive warranty processing, service operations, or related field
1+ year of people management or team leadership experience preferred
Strong understanding of warranty reimbursement processes, compliance, and documentation
Proven ability to manage performance, drive results, and hold teams accountable to goals
Excellent organizational and time management skills in a fast-paced environment
Strong analytical mindset with the ability to interpret performance data and trends
Effective communication skills with the ability to coach, influence, and motivate others
Experience with Excel, reporting tools, and operational performance tracking
Ability to work remotely while managing team productivity and engagement

Compensation & Benefits

Benefits Summary

Comprehensive health, vision, and dental insurance
Employer-paid disability and life insurance
401(k) with competitive company match
Flexible vacation policy and paid holidays
Remote-first culture

Compensation

Base Salary of $68,000 with a Bonus opportunity to earn $88,000 in total compensation.

Client Services Manager