Coordinator (Resourcing & Operations)

Imaginary Forces is a leading creative studio that shapes the visual language of entertainment and culture. They are seeking a highly organized Coordinator (Resourcing & Operations) to support staffing, scheduling, and freelancer management across their fast-paced creative studio, ensuring projects run smoothly and effectively.

Responsibilities

• Manage day-to-day staffing and scheduling across projects in CETA
• Maintain a clear view of team allocation, availability, and upcoming needs
• Build and send daily callsheets to align teams on priorities
• Coordinate freelancer sourcing, outreach, onboarding, and bookings
• Track staff and freelancer availability, PTO, and resourcing gaps
• Ensure alignment across CETA, Google Calendar, and team communications
• Support producers and teams with coordination needs across projects
• Support studio operations, internal workflows, and occasional events or client needs
• Respond quickly to incoming requests and help unblock teams in real time
• Support payroll prep for W2 freelancers
• Identify resourcing gaps, overlaps, and pressure points early and flag them proactively
• Support ad hoc production needs, including studio operations, internal initiatives, and events as required

Skills

• Highly organized, detail-oriented, and reliable
• Clear, responsive communicator who keeps people aligned
• Comfortable juggling multiple priorities in a fast-paced environment
• Takes initiative and follows through
• Brings energy, presence, and a strong sense of ownership
• Interested in how creative work gets made, not just tracking it on paper
• Looking to grow within a creative studio environment
• 1–3 years experience in coordination, production, or scheduling roles
• Creative studio, agency, or production environment is a plus
• An interest in entertainment, storytelling, and design is a big plus

Company Overview