Customer Experience Specialist – Remote | Western US Territory (Pacific Time Zone) | VBS Product Support & Order Fulfillment

• --

Join arenaflex as a Customer Experience Specialist

Are you ready to become the primary voice of arenaflex for customers across the Western United States? Do you thrive in a fast-paced environment where your problem-solving skills and customer-first attitude can make a real difference? If you're looking for a remote opportunity that combines customer service excellence with technical product support, we want to hear from you!

At arenaflex, we believe that exceptional customer relationships are the foundation of our success. As a Customer Experience Specialist, you'll be the inside contact our customers rely on every day—someone who takes ownership of their needs, solves problems proactively, and helps grow our business one interaction at a time. This is a remote position requiring Pacific Time Zone availability, supporting our Western US territory with dedication, expertise, and enthusiasm.

What You'll Do: Key Responsibilities

As a Customer Experience Specialist at arenaflex, you'll be at the heart of our customer operations, serving as the trusted point of contact for all customer needs. Your responsibilities will span order fulfillment, product recommendations, issue resolution, and proactive account engagement. Here's what you can expect:

Customer Inquiry Management

• Respond promptly and professionally to customer inquiries received via phone, email, and fax, ensuring every interaction reflects arenaflex's commitment to excellence.


• Document all customer interactions thoroughly in Salesforce, maintaining accurate records that support seamless follow-up and account management.


• Handle inquiries from sales teams, telesales, and distribution centers, serving as a collaborative resource across the organization.

VBS Product Recommendations & Sales

• Recommend, quote, sample, and sell Value-Based Solutions (VBS) products, matching customer needs with arenaflex's innovative product offerings.


• Identify opportunities where standard VBS products may not fully meet customer requirements and evaluate whether custom construction requests make economic sense according to established arenaflex guidelines.


• Professionally transfer customers to arenaflex's technical community for further discussion when specialized solutions are needed.


• Recommend alternative VBS product constructions when customer requirements evolve or change.

Order Fulfillment Excellence

• Own all aspects of order fulfillment from receipt through delivery and invoicing, ensuring a seamless customer experience from start to finish.


• Enter new orders with precision, verifying accuracy against documented procedures and established quality standards.


• Process order changes and cancellations efficiently, maintaining clear communication with customers throughout the process.


• Monitor open work orders and proactively expedite as needed to prevent delays.


• Notify customers promptly of late or problem orders and suggest VBS product alternatives to minimize disruption to their operations.

Pricing & Technical Support

• Demonstrate working knowledge and proficiency with arenaflex's E-price tool to support customer inquiries comprehensively.


• Provide VBS product recommendations, price quotes, and price discounting using the E-price system.


• Generate application sheets, coordinate product sampling, and facilitate trial orders to help customers make informed decisions.


• Resolve information-related customer complaints, implement corrective actions, and confirm resolutions following established arenaflex guidelines.


• Review complaint instances and corrective actions with colleagues to prevent recurrence and improve overall service quality.

Logistics & Issue Resolution

• Resolve customer-specific freight and logistics issues through consultation with arenaflex's Shipping Departments.


• Handle complaints related to pricing mistakes, order entry errors, and customer accommodations with professionalism and urgency.

Proactive Account Engagement

• Initiate phone and/or email contact with assigned accounts to better understand business applications where arenaflex participates.


• Uncover missed opportunities where arenaflex is not currently providing solutions, identifying potential for growth and expansion.


• Contribute to Customer Service Improvement Teams as required, bringing fresh ideas and continuous improvement mindset.

Additional Responsibilities

• Assist with order entry overflow for repeat orders during peak periods.


• Support standard price quotations overflow as needed.


• Enter new customer information accurately into arenaflex's systems.


• Cross-train new employees when appropriate, sharing your expertise and fostering team development.


• Apply strong problem-solving skills and a can-do attitude to overcome obstacles and deliver results.

What We're Looking For: Qualifications & Skills

Education & Experience

• Education: Bachelor's degree or equivalent business experience required.


• Experience: 1-3 years of previous customer service experience preferred.


• Industry Experience: Experience in a manufacturing environment is highly preferred.


• Technical Skills: Experience using an ERP system is highly preferred.

Essential Competencies

• Excellent Customer Service: A genuine passion for helping customers and resolving their needs with empathy and efficiency.


• Communication Skills: Strong verbal and written communication skills to interact clearly with customers and internal teams.


• Quick Learner: Ability to learn quickly and adapt to new systems, products, and processes.


• Problem-Solving: Strong troubleshooting and problem-solving skills to overcome challenges effectively.


• Pressure Management: Ability to work under pressure and manage multiple priorities simultaneously.


• Team Collaboration: Collaborative team spirit with the ability to work well with colleagues across departments.


• Adaptability: Flexibility to adjust to changing circumstances and evolving customer needs.

Technical Proficiency

• Proficient in Microsoft Office Suite, including advanced Excel skills.


• Experience using Salesforce.com is a plus.


• Working knowledge of pricing tools and order management systems.

Physical & Cognitive Requirements

• Repetitive movement of hands and fingers for typing and writing tasks.


• Occasional standing, walking, stooping, kneeling, or crouching.


• Reach with hands and arms comfortably.


• Effective verbal communication and listening skills.


• Ability to work in a home/office environment with appropriate ergonomic setup.

Why arenaflex? Career Growth & Culture

At arenaflex, we know that our greatest asset is our people. We're committed to creating an environment where you can grow professionally, develop new skills, and build a rewarding career. Here's what you can expect when you join our team:

Professional Development

• Access to ongoing training and development opportunities to enhance your skills.


• Limited travel for industry education and professional growth.


• Cross-training opportunities to broaden your expertise across different areas of the business.


• Mentorship from experienced team members dedicated to your success.

Work-Life Balance

• Remote work flexibility—work from the comfort of your home office.


• Pacific Time Zone schedule designed to support work-life integration.


• Collaborative team environment with regular check-ins and support.

Supportive Culture

• Join a team that values collaboration, innovation, and customer obsession.


• Work alongside talented professionals in sales, supply chain, manufacturing, purchasing, and finance.


• Contribute to continuous improvement initiatives that shape the future of our customer service operations.

Compensation & Benefits

arenaflex offers competitive compensation packages designed to recognize your skills, experience, and contributions. While specific benefits may vary, we strive to provide comprehensive support including:

• Competitive salary commensurate with experience.


• Performance-based incentives and opportunities for growth.


• Health and wellness resources for remote workers.


• Access to training and professional development programs.


• Company culture focused on work-life balance and employee well-being.

Ready to Make an Impact?

If you're passionate about delivering exceptional customer experiences, thrive in a collaborative environment, and want to grow your career with a company that values its people, we encourage you to apply for this exciting opportunity. As a Customer Experience Specialist at arenaflex, you'll play a vital role in building lasting relationships with our customers and driving the success of our Western US territory.

This is your chance to join a team where your contributions matter, your voice is heard, and your career can flourish. We look forward to welcoming a dedicated professional who shares our commitment to excellence and customer satisfaction.

Apply today and become part of the arenaflex family!

arenaflex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.