Democracy 2025 Associate

Democracy Forward is seeking a highly collaborative and detail-oriented Associate to join its Democracy 2025 team, which supports the pro-democracy legal movement. The Associate will provide administrative, operational, and communications support to ensure the smooth functioning of the Democracy 2025 initiative.

Responsibilities

• Schedule and coordinate regular external virtual meetings, including maintaining the calendar for key Democracy 2025 meetings and managing related listservs
• Provide operational support to virtual meetings, such as managing the team Zoom account, screening attendees, taking detailed meeting notes, and identifying and tracking follow up items
• Operate large, external webinars, including managing webinar registration, breakout rooms, and other features
• Manage the external-facing coalition inbox and respond to inquiries based on existing templates or elevating inquiries to other team members as appropriate, including occasional monitoring on nights and weekends
• Support membership operations by reviewing new membership requests, assisting with vetting and approvals, researching prospective members, and maintaining accurate membership records and listservs
• Provide administrative support for our secure Resource Center website, including reviewing and managing access requests and uploading website content
• Ensure smooth administrative processes, and complete additional administrative and operational support as assigned and as Democracy 2025 assets and processes evolve
• Upload and organize key materials in Democracy 2025 systems, including uploading documents within our secure Resource Center and internal file systems
• Update and maintain digital file storage systems, including keeping drive folders current and maintaining resource or operational trackers
• Track and document various Democracy 2025 assets
• Proofread and review internal and external materials created by the Democracy 2025 team, ensuring clarity, accuracy, and adherence to formatting standards
• Send standardized/template outreach to external partners through the D25 email inbox, and send out coalition emails, meeting invites, and agendas
• Draft coalition emails, as requested
• Support the team’s litigation tracking efforts and database maintenance by conducting data entry
• Provide administrative support for our public-facing litigation tracking
• Monitor and identify new litigation, as needed
• Support non-legal research projects, as needed

Skills

• Ability to work collaboratively within a team and under deadlines
• 0-3 levels of work experience
• Strong attention to detail
• High standards for quality, professional work
• Demonstrated organizational skills
• Willingness and ability to quickly learn new skills
• Proactive and takes initiative
• Highly motivated, able to handle multiple tasks simultaneously, prioritize appropriately, and see them through to completion
• Willingness to be flexible and support priorities as they emerge
• Strong computer skills with knowledge and experience in Google Platform and Zoom, and willingness to further build those skills
• Well-developed collaborative and interpersonal skills, including demonstrated self-awareness, commitment to diversity and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds
• Demonstrated commitment to Democracy Forward's mission
• Experience working in a nonprofit, mission-driven, or advocacy organization
• Familiarity with Wordpress and Airtable, or ability and willingness to learn

Benefits

• Excellent benefits

Company Overview