Executive Operations Coordinator

The Consultancy PR is a dynamic brand communications practice that combines the expertise of a large agency with the personalized approach of a boutique firm. They are seeking an Executive Operations Coordinator to support day-to-day operations, office culture, and agency marketing initiatives while coordinating across internal teams and external partners.

Responsibilities

• Direct Support of the Founder and Leadership Team
• Support the Founder and Leadership Team in day-to-day priorities, scheduling, and meeting coordination
• Attend key meetings and track action items and follow-ups
• Assist in organizing and advancing internal initiatives
• Help anticipate scheduling conflicts and proactively manage logistics
• Operational Support
• Act as a point of coordination between internal teams and external vendors (HR, IT, Accounting)
• Support execution of operational processes and systems
• Assist with employee and client onboarding and offboarding processes
• Manage office operations and vendor relationships
• Identify opportunities for improved efficiency and support implementation
• Office Culture
• Coordinate internal meetings, events, and team activities
• Help maintain strong internal communication across teams
• Support initiatives that enhance company culture and employee experience
• Agency Marketing Support
• Assist in development of case studies, presentations, and award submissions
• Support new business materials and agency marketing initiatives
• Help maintain agency website updates

Skills

• 0-1 year of relevant experience in operations, agency, or administrative roles
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proactive, detail-oriented, and solutions-driven mindset
• Ability to maintain confidentiality and professionalism
• Proficiency in Google Workspace (Docs, Sheets, Slides)
• Familiarity with Squarespace and design tools, such as Canva and Adobe Creative Suite is a plus
• Social media experience a plus but not a requirement

Benefits

• Generous paid time off, including unlimited vacation time
• Sick time, and volunteer days as well as maternity/paternity, bereavement and family medical leave
• Summer Fridays beginning at 1 PM from Memorial to Labor Day
• Inclusive Holiday calendar
• December break from Christmas Eve to New Year’s Day
• Hybrid office/home policy
• Comprehensive health insurance for all employees
• 401k plan for you to invest in your future
• Monthly stipend for cell phone and internet service
• Professional development and monthly “inspirational hours” led by an executive coach
• Quarterly team-building activities
• Annual off-site company retreat
• Celebration of individual and agency milestones (birthdays, work anniversaries, etc.)

Company Overview