Join Our Creative Team at arenaflex

Are you passionate about the animation and entertainment industry? Do you thrive in fast-paced, collaborative environments where your organizational skills can make a real difference? arenaflex is looking for a detail-oriented Pre-Production Artwork Coordinator to join our dynamic production team and help bring incredible stories to life.

At arenaflex, we believe that every great production begins with meticulous preparation and seamless coordination. As a Pre-Production Artwork Coordinator, you will play a pivotal role in ensuring our creative assets are properly managed, organized, and delivered on time to support our talented artists and production teams. This is a fantastic opportunity to work alongside industry professionals, contribute to groundbreaking projects, and grow your career in the entertainment sector.

What You'll Do

As a key member of our pre-production team, you will be responsible for managing artwork assets throughout the production pipeline. Your attention to detail and proactive approach will ensure that all creative materials flow smoothly from concept to completion. Here's what you can expect:

Artwork Collection & Management

Collect all artwork assets including character models, props, and set designs for shipments to production facilities

Accurately label, categorize, and organize all incoming artwork using our standardized systems

Create comprehensive final model packs for efficient cargo and asset deployment

Maintain organized asset libraries and ensure all documents are properly uploaded to our digital asset management systems

Prepare and organize files for background painters and color designers, ensuring all specifications are clearly documented

Quality Assurance & Standards

Ensure all artwork files adhere to standardized formats, including proper naming conventions

Perform quality control checks for line quality in digital artwork

Review all assets for completeness and accuracy before passing them to the next production stage

Identify and flag any issues or inconsistencies in artwork that may impact production timelines

Communication & Collaboration

Take detailed notes during assigned meetings, conference calls with vendors, and animation launches

Serve as a liaison between the production team and external vendors

Communicate any delays or concerns to the production manager or supervisor immediately

Provide necessary reference materials to artists as requested

Obtain Director's approval on artwork at designated milestones

Process Improvement & Innovation

Identify opportunities for streamlining production pipelines and workflow efficiencies

Develop ideas for asset re-use and contribute to process improvement initiatives

Flag complexity issues that may impact production timelines or quality

Make recommendations for enhancing our overall production workflow

Administrative & Team Support

Assist in the creation and maintenance of design lists and production documentation

Help prepare materials for awards submissions when required

Update and maintain production art forums and internal tracking systems

Support team morale by assisting with organized team events and activities

Perform archival procedures for artwork once production is complete

What We're Looking For

We're seeking a candidate who brings a combination of technical skills, creative awareness, and exceptional organizational abilities. The ideal candidate will be comfortable working in a dynamic environment where priorities may shift and multiple projects run concurrently.

Essential Qualifications

Proven ability to oversee multiple tasks simultaneously while maintaining attention to detail in a fast-paced environment

Strong problem-solving skills with the ability to resolve issues quickly and efficiently

Positive, can-do attitude with demonstrated flexibility and adaptability

Excellent organizational skills – you thrive on creating order from chaos

Outstanding verbal and written communication skills – you can articulate ideas clearly and concisely

Strong e-social capabilities – you're comfortable using digital collaboration tools and platforms

Eagerness to learn and contribute to team success

Preferred Qualifications

Previous experience in animation, film, or television production support roles

Familiarity with pre-production workflows in creative industries

Experience working with external vendors and creative partners

Background in managing digital assets or creative documentation

Technical Skills & Software Proficiency

To succeed in this role, you should be comfortable with the following tools and technologies:

Operating Systems: Mac and/or Windows proficient

Industry Software: Final Draft 9.0, Adobe Acrobat Pro, Adobe Photoshop, Adobe Illustrator

Animation Tools: ToonBoom Storyboard Pro (preferred but not required)

Microsoft Suite: Advanced proficiency in Excel, Word, Outlook, and PowerPoint

Digital Platforms: Experience with digital asset management systems and cloud-based collaboration tools

Why arenaflex?

At arenaflex, we more than just a company – we're a community of passionate professionals dedicated to creating extraordinary entertainment experiences. When you join our team, you become part of a culture that values creativity, collaboration, and innovation.

Career Growth & Development

We invest in our people. As a Pre-Production Artwork Coordinator at arenaflex, you'll have access to:

Mentorship from experienced production professionals

Cross-training opportunities across different production areas

Pathways for advancement into higher-level production roles

Professional development resources and training programs

Exposure to cutting-edge production technologies and methodologies

Work Environment & Culture

We pride ourselves on fostering an inclusive, supportive work environment where every team member feels valued. Our culture emphasizes:

Collaboration: We believe the best results come from working together

Innovation: We encourage new ideas and continuous improvement

Work-Life Balance: We support our team in maintaining healthy boundaries

Creative Freedom: We give our people the space to think creatively and contribute meaningfully

Compensation & Benefits

We recognize that our team members are our greatest asset. That's why we offer competitive compensation and comprehensive benefits:

Competitive Hourly Rate: $25 - $35 per hour based on experience and qualifications

Full-Time Employment: Consistent 40-hour work week with stable scheduling

Health & Wellness: Comprehensive health insurance coverage

Paid Time Off: Generous PTO policy to support your wellbeing

Professional Development: Access to training and career advancement opportunities

Employee Perks: Exclusive access to arenaflex productions, events, and merchandise

Remote Work Options: Flexible work arrangements where applicable

Ready to Make Your Mark?

If you're excited about contributing to world-class productions and want to be part of something truly special, we want to hear from you! This is your chance to join a team that's passionate about creating unforgettable entertainment experiences.

At arenaflex, we believe that great teams are built on diverse perspectives and shared commitment. Bring your skills, your enthusiasm, and your unique perspective – and help us create magic.

Apply now and take the first step in your career with arenaflex!

Experienced Pre-Production Artwork Coordinator – Animation & Digital Media Support Specialist