Office Associate

Percipia is seeking an Office Associate to assist with business operations, including human resources and finance. The role involves managing office communications, supporting the c-suite team, and organizing corporate events while ensuring smooth operational processes.

Responsibilities

• Collect, process and manager paperwork for new hires, terminations, and counsel reports via ADP Workforce Now
• Maintain employee HR folders
• Act as the company HR Business Rep between ADP Workforce Now and Percipia
• Manage yearly Dental, Vision, HSA, 401k, Life Insurance renewals via ADP TotalSource
• Manage yearly BCBS medical insurance renews via ADP Workforce Now (October)
• Be an HR liaison for all US employee’s – go to for employee HR assistance and confidential complaints
• Assist Customer Success Manager (CMS) manage and support client records via Zoho CRM
• Input new products into Zoho CRM
• Generate, manage, and process client invoices
• Deposit checks via Chase Business (office check scanner) or physically go to the bank
• Process and issue payment to utility providers, reseller partners, and employee reimbursements
• Review employee credit card charges for accuracy
• Process quarterly tax statements for Texas Department of Revenue
• File all paperwork
• Maintain and purchase office supplies
• Work with vendors to purchase any hardware/software
• Send and receive packages and mail
• Issue MNDA and Reseller Agreements to new partners
• Generate and distribute office announcements, holiday’s, birthday’s
• Plan and execute company events and outings
• Travel to select tradeshows to assist with setup
• Provide project and/or task assistance to CEO and COO

Skills

• Associate's degree
• Strong problem identification and objection resolution skills
• Able to build and maintain office moral
• Exceptional verbal communication and presentation skills
• Excellent listening skills
• Strong written communication skills
• Self-motivated, with high energy and an engaging level of enthusiasm
• Ability to travel and attend sales events or exhibits
• Ability to work individually and as a part of a team
• High level of integrity and ethical leadership abilities
• Experience with customer relationship management (CRM) software
• Valid driver's license
• Able to lift 30-50 lbs
• Administrative experience: 1 year
• Office Management: 1 year
• Associate's degree

Benefits

• Dental
• Vision
• HSA
• 401k
• Life Insurance
• BCBS medical insurance

Company Overview