Project Coordinator/ Development Specialist (Construction)

Position Title: Project Development Specialist

Reports to: Team lead, Project Development Specialist

Position Location: Fayetteville, Georgia

Relocation/Sponsorship: NO relocation or sponsorship available with this position

Summary/Objective:

The Project Development Specialist position is responsible for working with customers to aid in the design and quote construction of refrigerated projects and, upon project activation, assisting the Field Operations Team to bring the project to a successful completion, ensuring superior service standards consistently in all interactions. This includes acting as back-up to Cool Runnings International (CRI) Project Managers and field personnel while maintaining the highest level of quality with a primary focus on scheduling, and quality performance. The Project Development Specialist continually meets project requirements including but not limited to kick-off meetings, deadline management, status reporting, project communication, and coordination with the various teams to ensure all project deliverables are on time, within budget, and at the highest quality standards.

The Project Development Specialist initializes the project takeoff process to create proposals and quotes, and reviews these with the Team Lead and other related departments to determine accuracy. Once the project is awarded, the Project Development Specialist also reviews deliverables with the CRI Team regarding proper lead times, job costing, and procedures for accomplishing project. The Project Development Specialist also conducts portions of the purchasing process to ensure all equipment and material is delivered to the project site in a timely manner.

This position is responsible for fostering a team environment and building cooperation between the project management team members and other departments to provide the highest quality service standards. A critical component of the job is to manage and resolve complex tasks. The Project Coordinator is responsible for representing Cool Runnings International (CRI) to its customers and the contracted laborers on virtually any range of subjects related to the project, and for making solid, informational based decisions on behalf of CRI.

Responsibilities:

1. Provide excellent customer service and support assistance for CRI Project Managers and team members.
2. Understand the entire scope of the project including the client objectives and measures upon which the project will be evaluated at its completion.
3. Assist Project Manager’s to determine and maintain scheduling of project shipments and deliveries based on established deadlines.
4. Ensure Purchase Orders (PO’s) are issued at appropriate times and track progress of vendor deliveries.
5. Effectively foster an open environment of positive communication and teamwork within CRI to proactively solve issues and successfully execute the project scope.
6. Collaborate with the management team to evaluate project needs, performance, and to recommend refinements and improvements of the project life cycle.
7. Create, review, and analyze reports on project costs, project scheduling, change orders and progress billing.
8. Work cooperatively in the drafting and issuance of project proposals, RFP’s, budgets, change orders and preliminary schedules.
9. Maintain good field communication with technicians, contractors, vendors, and co-workers to assure timely and efficient completion of jobs, and proper documentation of the entire process.
10. Must have the ability to take on multiple projects with great project management skills in a team environment.
11. Prioritize responsibilities, interact, and manage schedule, and assist others according to business needs.
12. Provide project reporting and summaries as needed, perform analysis of field reporting, and ensure accuracy and quality assurance.
13. Understand and comply with budget plan and implement cost efficiencies to support cost plan.
14. Participate in developing a schedule for project completion and manage the schedule execution for all aspects of acquisition, shipping and delivery of required material and equipment for that project.
15. Remotely review the quality of the work completed daily to ensure that it meets the project standards.
16. Enhance client relationship through proactive and positive communication, and by recognizing and delivering on client key issues and expectations.
17. Enhance and/or develop, implement, and enforce policies and procedures of the organization by way of systems that will improve overall operations and effectiveness of projects.
18. Performs other duties and responsibilities as assigned.

Competencies:
• Leadership / Initiative
• Personal effectiveness/credibility
• Collaborative / Team Oriented
• Problem solving/analysis
• Thoroughness / Detail Oriented
• Ethical Conduct / Integrity
• Exceptional Decision Making/ Business Acumen
• Great organizational skills
• Highly motivated, driven, adaptable, and responsible
• Flexible to changes in work assignments
• Confidentiality
• Communication proficiency, written and verbal, bi-lingual (Spanish/English) Preferred
• Strategic thinking and planning

Requirements:

4+ yrs. experience in project management / project coordination

3+ yrs. construction industry experience

Proficient in reading construction blueprints, specifications and contract documents

Strong written and oral communication skills

Ability to work both independently and in a team-oriented, collaborative environment

Computer proficient (Microsoft Outlook, Excel, Word, Internet) MSO Project preferred

Able to be persuasive, encouraging, and motivating

Bachelor’s degree in business, or construction management preferred

Excellent written and verbal communication skills

Willing to travel

In-Office work schedule Monday-Friday; able to work evenings and weekends if needed

Valid driver’s license with good driving record

Physically able to climb ladders and to lift objects up to fifty+ pounds

Must meet eligibility requirements for international travel and work

Must be able to work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

Positively influence others to achieve results that are in the best interest of the organization.

Proficient capability communicating effectively and expeditiously while maintaining professional conduct with all levels of the organization as well as third parties

Must have knowledge of project management, workplace safety, customer relations, accounting processes, bid development & sales

Demonstrated ability to manage multiple priorities and achieve quality results

Other Duties

Warehouse/office support.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. The employee will be required to follow any other instructions and to perform any other job-related duties as assigned. Duties, responsibilities and activities may change at any time with or without notice.

Additional Eligibility Qualifications

Must possess a valid driver’s license and have ability to obtain a passport.

Must be willing to meet domestic travel and comply with foreign country travel entry requirements.

Must be willing to submit and pass a background check and drug screen.

Working Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position works in a typical office environment. The noise level in the work environment is usually moderate. The employee is regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, tools or controls, and telephone to talk and hear; reach with hands and arms; climb or balance; stop, crouch and kneel. Occasionally, the employee may have to lift and/or move objects up to 50 lbs. Vision requirements include close, color and peripheral vision. In performing the duties of this position, the employee is required to talk and listen. While on jobsites, this person must adhere to OSHA safety guidelines and protocols.

Benefits

Health Insurance

Dental / Vision Insurance

401(k)

Pension

Accrued Paid Vacation Time

Accrued Paid Sick Time

Paid Company Holidays

Working in a thriving company with great team members

Worldwide reach serving businesses around the globe

EEO Statement

Cool Runnings International, Inc. (“Employer”) is an Equal Opportunity Employer. Employer does not unlawfully discriminate on the basis of race, color, sex, gender, national origin, ancestry, religion, creed, age, physical or mental disability, veteran or military status, or any other protected status.