Remote Data Entry Representative - Electronic Health Record (EHR) File Technician | Arizona-Based Position

About arenaflex

Welcome to arenaflex, a leading healthcare organization committed to delivering exceptional patient care through innovative health information management solutions. At arenaflex, we understand that behind every medical record is a patient whose care depends on accurate, timely, and accessible health information. We pride ourselves on fostering a collaborative environment where every team member plays a vital role in supporting healthcare delivery across our organization.

As part of our continued commitment to excellence in healthcare operations, we are currently seeking a dedicated and detail-oriented Data Entry Representative to join our remote team in Arizona. This position offers an exciting opportunity to contribute to the backbone of healthcare information management while working from the comfort of your own home. At arenaflex, we believe that exceptional patient care begins with exceptional data management, and our team members are the guardians of that critical information.

Position Overview

The Data Entry Representative - Electronic Health Record (EHR) File Technician serves as an integral member of our multi-disciplinary team, functioning under the direction and supervision of a dedicated Supervisor. This role is fundamental to ensuring that complex health information, including but not limited to clinical records, is accurately placed within the correct patient EHR within identified timeframes. Your meticulous attention to detail will directly impact the continuity and quality of patient care, making you an essential part of the healthcare delivery chain.

In this role, you will provide professional, courteous, and friendly assistance to both internal and external customers while serving as a knowledgeable resource. You will utilize established arenaflex policies, protocols, and guidelines to ensure delivery of quality care within the framework of our Standard Operating Procedures. This position requires a unique blend of technical proficiency, customer service excellence, and autonomous decision-making capabilities.

Key Responsibilities

As a Data Entry Representative at arenaflex, you will be entrusted with the following essential functions:

• Accurate Health Information Placement: Ensure precise placement of complex health information, including clinical records, diagnostic reports, and therapeutic documentation, within the correct patient Electronic Health Record. This responsibility is critical as it directly impacts the availability of current patient information for healthcare providers.


• Document Filing Excellence: File documents accurately in the EHR according to approved filing structure, demonstrating adaptability to changes in processes while consistently meeting quality standards of 98% accuracy or higher.


• Quality Assurance Achievement: Maintain the ability to reach and sustain an 85% to 100% quality assurance trust level in the current EHR system, ensuring precision in all aspects of data entry and management.


• Productivity Standards: Achieve precise filing at a rate of 55 pages per hour while maintaining accuracy and quality standards.


• Independent Problem-Solving: Prioritize daily work effectively, including problem-solving and decision-making, with minimal direct supervision. Manage own time and work independently while understanding and following through with minimal direction from supervisors, clinicians, colleagues, and peers.


• Patient Information Research: Research patient information in computer systems to determine location of care, Medical Record Number, Medical Identification Number, medical terminology, and other critical identifiers.


• Autonomous Decision-Making: Evaluate issues and make decisions autonomously for less complex issues while seeking guidance from supervisors for complex issue resolution.


• Quality Control Activities: Perform quality assurance activities to ensure accuracy of filing and data integrity across all handled records.


• Provider Communication: Appropriately task providers for review of scanned documents per accepted protocol, ensuring timely follow-up and resolution.


• Customer Service Excellence: Demonstrate a positive customer service approach in all internal and external customer experiences, representing arenaflex with professionalism and warmth.


• Continuous Improvement: Identify opportunities for self-development and understand expectations of developing additional competencies within the role.


• Open Communication: Share information or concerns openly and honestly with team members and leadership, fostering a transparent and collaborative work environment.

Essential Qualifications

To succeed in this role, candidates must meet the following minimum requirements:

• Education: High School diploma or GED required


• Medical Knowledge: General understanding of medical terminology, including knowledge of diagnostic and therapeutic studies and tests, specialty names, and common healthcare terminology used in clinical documentation.


• Experience: A minimum of one year of customer service experience in a healthcare setting is required. This experience should demonstrate the ability to interact professionally with patients, healthcare providers, and internal team members.


• Technical Skills: Strong PC skills are required, including proficiency in standard office software and the ability to quickly learn new computer systems.


• EHR Experience: Previous Electronic Health Record (EHR) experience is required. Experience with Hyland OnBase Unity Client is highly preferred and will be considered a significant asset.


• Communication Abilities: Ability to convey information to customers in a warm, clear, and concise manner. Good oral and written communication skills are required to effectively interact with healthcare professionals and patients.


• Customer Service Orientation: Demonstrates positive customer service behaviors in all interactions, maintaining a professional and friendly demeanor at all times.

Preferred Qualifications

While not required, the following qualifications will strengthen your application and may be considered advantageous:

• A minimum of one year of Health Information Technology experience


• Previous experience working in a remote or work-from-home environment


• Additional certifications in Health Information Management


• Experience with multiple EHR systems beyond Hyland OnBase


• Knowledge of HIPAA regulations and patient privacy requirements


• Experience in a multi-specialty healthcare environment

Skills and Competencies Required for Success

At arenaflex, we seek candidates who demonstrate the following core competencies:

• Attention to Detail: Exceptional ability to notice and correct errors, ensuring 98% accuracy or higher in all data entry tasks.


• Time Management: Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and maintain productivity of 55 pages per hour.


• Technical Aptitude: Quick learner who can adapt to new software systems, particularly Electronic Health Record platforms.


• Medical Terminology Proficiency: Solid foundation in medical terminology, including understanding of diagnostic tests, therapeutic procedures, and specialty-specific vocabulary.


• Independent Work Capability: Self-motivated individual who can work effectively with minimal supervision while still being a collaborative team player.


• Critical Thinking: Ability to evaluate situations, identify issues, and make sound decisions within established guidelines.


• Communication Excellence: Clear, professional written and verbal communication skills that inspire confidence and facilitate positive interactions.


• Customer-Centric Approach: Genuine commitment to providing excellent service to both internal and external customers.

Career Growth Opportunities

At arenaflex, we believe in investing in our team members' professional development and creating clear pathways for career advancement. As a Data Entry Representative, you will have access to numerous growth opportunities including:

• Skill Development: Comprehensive training on industry-standard EHR systems, including Hyland OnBase, providing you with valuable technical skills that are highly transferable in the healthcare IT field.


• Career Progression: Potential advancement to senior-level positions within the Health Information Management department, including roles such as Senior Data Entry Specialist, Quality Assurance Coordinator, or Team Lead positions.


• Cross-Training Opportunities: Options to expand your skill set through cross-training in related areas such as medical coding, health information compliance, or EHR system administration.


• Professional Development: Access to ongoing training programs, workshops, and resources to help you develop additional competencies and stay current with industry best practices.


• Healthcare Industry Insight: Gain valuable experience in the healthcare sector, providing a strong foundation for various career paths within health information technology, patient services, or healthcare administration.

Work Environment and Culture

As a remote employee with arenaflex, you will enjoy the best of both worlds: the flexibility of working from home in Arizona while remaining connected to a supportive, team-oriented organization. Our culture is built on mutual respect, open communication, and a shared commitment to excellence in healthcare delivery.

You will have access to modern communication and collaboration tools that keep you connected with your team and supervisors. Regular check-ins, virtual team meetings, and ongoing support ensure you never feel isolated while working remotely. We believe in maintaining a healthy work-life balance and provide the resources and flexibility needed to help you succeed both professionally and personally.

At arenaflex, we value diversity and inclusion, recognizing that our differences make us stronger. We are committed to creating an environment where every team member feels respected, valued, and empowered to contribute their unique perspectives and talents to our mission of delivering exceptional healthcare information management.

Compensation and Benefits

arenaflex is proud to offer a competitive compensation package designed to recognize your skills, experience, and contributions. Our comprehensive benefits package includes:

• Competitive Pay: Attractive hourly rate commensurate with experience and qualifications.


• Health Benefits: Comprehensive health insurance coverage including medical, dental, and vision plans.


• Retirement Savings: 401(k) retirement plan with company match to help you save for the future.


• Paid Time Off: Generous paid time off policy allowing you to recharge and maintain work-life balance.


• Professional Development: Access to training and development resources to support your career growth.


• Employee Assistance Program: Confidential support services for personal and professional challenges.


• Remote Work Equipment: Necessary technology and equipment to set up your home office for success.

Join Our Team

If you are a detail-oriented professional with a passion for healthcare quality and accuracy, we invite you to apply for this exciting opportunity at arenaflex. This role offers the chance to make a meaningful impact on patient care while building a rewarding career in health information management.

As a Data Entry Representative with arenaflex, you will be part of a team that truly values accuracy, quality, and the important role that health information plays in delivering excellent patient care. Your contributions will directly support healthcare providers in their mission to deliver timely, accurate, and quality care to patients across Arizona and beyond.

We are looking for someone who takes pride in their work, understands the importance of accuracy in healthcare data, and is committed to delivering excellent customer service. If this sounds like you, we encourage you to apply and become part of the arenaflex family.

Apply now to join our team and take the first step toward a fulfilling career with a company that values its employees and is committed to excellence in healthcare information management!