[Remote] Learning Operations Coordinator - Contractor (Part-Time, 25–30 hours per week)

Note: The job is a remote job and is open to candidates in USA. Wall Street Prep is a company focused on educational training, and they are seeking a Learning Operations Coordinator to support their Learning team. This role involves coordinating seminar staffing, maintaining records, and ensuring communication across various teams to facilitate smooth operations.

Responsibilities

• Own the end-to-end staffing process for all training seminars
• Send staffing requests to instructors and manage availability collection
• Compile and present instructor options to the CLO for review
• Confirm final instructor assignments based on CLO direction
• Serve as the primary point of contact for all instructor staffing communication
• Maintain accurate and up-to-date staffing records across Asana and internal tracking systems
• Track instructor assignments, seminar dates, and compensation details
• Ensure alignment and consistency across all internal systems and documentation
• Communicate finalized staffing decisions to the Program Management team in a timely manner
• Ensure clarity and alignment across stakeholders to minimize back-and-forth
• Proactively flag gaps, changes, or risks related to staffing
• Support the CLO and Learning Advisor on operational priorities and initiatives
• Assist with coordination of seminar preparation and content-related projects
• Take on ad hoc operational tasks to ensure smooth day-to-day team execution

Skills

• Exceptional attention to detail with the ability to manage multiple workflows simultaneously
• Strong organizational and time management skills in a high-volume environment (20+ programs/month)
• Clear and professional written communication, especially over email
• High level of responsiveness, reliability, and follow-through
• Comfort working with systems such as Asana, Google Sheets/Excel, and shared drives
• Ability to manage ambiguity and adapt to changing schedules and priorities
• Proactive mindset with the ability to chase down missing information and close loops independently
• Process-oriented thinker with a focus on improving efficiency and reducing friction
• 1–3 years of experience in operations, coordination, project support, or a similar role
• Experience in a fast-paced, detail-driven environment preferred
• Prior experience supporting logistics, scheduling, or staffing coordination is a plus

Company Overview