Virtual Property Management Coordinator (US-Based) – per needed basis

Administrative Assistant (Excel + Lease Renewals + E-Signatures) – As Needed Basis

We are a small property management company seeking a reliable Administrative Assistant to support us on a per-needed basis.

⚠️ Important: This is not a guaranteed number of hours. Work will be assigned only when needed.

Responsibilities

• Create and maintain organized Excel spreadsheets for:

• Disposal service tracking

• Water bills

• Property tax tracking

• Rent renewals

• Prepare lease renewal documents

• Convert documents to PDF

• Send documents for electronic signatures (DocuSign, Adobe Sign, etc.)

• Maintain clean and organized digital files

• Assist with administrative tasks related to property management

Requirements

• Strong Excel skills (formulas, organized formatting, tracking sheets)

• Experience preparing documents for e-signatures

• High attention to detail

• Ability to work independently

• Professional communication

• Strict confidentiality required

Project Details

• Hourly

• Work assigned on an as-needed basis

• No guaranteed weekly hours

• Long-term relationship possible for the right candidate

Please include:

1. A brief summary of your Excel experience

2. Examples of tracking sheets you’ve created

3. Experience with lease renewals or real estate (if available)