Administrative Assistant, People and Culture

Transportation Investment Corporation (TI Corp) is a public crown corporation focused on delivering major infrastructure projects in British Columbia. The Administrative Assistant for People and Culture will provide a range of administrative support to enhance recruitment and selection processes, draft documentation, and maintain administrative systems while fostering a collaborative work environment.

Responsibilities

• Provides administrative support in the recruitment and selection process by creating and maintaining competition files, posting positions, and coordinating hiring documentation and onboarding processes
• Drafts People and Culture documents including employment offers and agreements, correspondence, and other documentation
• Schedules recruitment meetings, phone screens, interviews, references checks, and many other meetings as required
• Composes, types, formats, proofreads, and edits a variety of documents and materials using desktop tools such as Word, Excel, PowerPoint, and Outlook
• Develops, implements, and maintains administrative systems, procedures and standards for correspondence, records management, and mail processing
• Screens incoming correspondence in the People and Culture general inbox, and responds or forwards to appropriate team member for their attention and/or response
• Coordinates administrative onboarding and offboarding processes of employees with MyHR, IT, Facilities, and Corporate Services
• Coordinates and books new employee orientation activities – monthly meet and greet, new employee email, 1:1 meetings for corporate staff etc
• Tracks employee lifecycle changes (new hires, position management, transfers, leaves, terminations)
• Monitors employee information (e.g., hire dates, probationary periods, temporary assignments, secondments, etc.)
• Supports in additional administrative tasks as assigned by the People and Culture team

Skills

• Several years of experience providing administrative services in a confidential capacity or, an equivalent combination of education and experience
• HR experience is not required but would be considered an asset
• Knowledge of standard office policies, procedures and processes
• Keen willingness to learn, and demonstrates being proactive and is self motivated
• Excellent organizational skills
• Excellent attention to detail
• Ability to work well under pressure to meet deadlines
• Microsoft Office Product experience – Word, Excel, PowerPoint, Outlook
• Successful completion of security screening will be required as a condition of employment with TI Corp
• You must be legally authorized to work in Canada
• An offer of employment is conditional upon the completion of an acceptable current criminal record check

Benefits

• Vacation starts at five weeks and with an additional one day per year of service to a maximum of six weeks.
• TI Corp is dedicated to professionally growing staff and building internal capacity, through mentorship, active succession planning, learning and development financial assistance, and membership dues.
• Extended health and dental benefits plus a $1000 Health Spending Account annually.
• We are part of the BC Public Sector Pension Plan – if you join us from other Public Service or Public Sector organizations who are part of this pension plan, your pension will continue seamlessly.
• Hybrid work arrangement with the ability to work from home two days a week following an orientation period.
• Top-up allowance for maternity and parental leave.
• Free travel insurance for full-time employees.
• Transit subsidy program.

Company Overview