Engineering Coordinator – Telecom Site Development

Health & Wellness: Medical, dental, vision, HSA with company match, dependent care FSA, life & disability coverage, voluntary plans, legal/ID protection, pet insurance, EAP

Financial: 401(k) with company match, annual bonus based on company performance, referral bonuses, discounts, phone allowance; field roles: travel pay, per diem, company-paid lodging, and company vehicle (if applicable)

Time Off & Flexibility: Flexible PTO for salaried roles; starting at 15 days (PTO with 2 floating holidays) for hourly roles; paid holidays, floating holidays, parental leave, bereavement leave, and hybrid/remote options

Career Growth: Tuition reimbursement, annual professional development grants, online learning resources, leadership programs, and internal growth opportunities 

Additional Benefits: Recognition programs, scholarships and educational stipends for children, company paid sabbaticals and company outings with access to local events.

Note: benefits eligibility may be based on employment status, tenure, location, or other factors

The Engineering Coordinator serves as the operational hub for Site Development and A&E, driving on-time, compliant project delivery by owning VPO/CPO workflows, lease and permit coordination, and client deliverables. The role uses independent judgment to resolve issues, streamline processes, and protect revenue and compliance.

Essential Duties and Responsibilities

• Financial Oversight and Coordination: Maintain full ownership of all activities associated with VPOs and CPOs, including requesting, tracking, signing and submitting VPOs and CPOs. Submit CPO Purchase Order Requests to clients and ensure the Billing Department has accurate records. Independently track billable drivers and submit billing to AP when delivered to the client.
• Project Planning and Scheduling: Collaborate with Project Managers to develop project timelines, coordinate site walks, and ensure milestones are met. Exercise discretion in adjusting schedules to accommodate project needs and resolve conflicts.
• Contract Review and Management: Analyze leasing documents, including MLA and non-MLA lease agreements, to ensure compliance and identify necessary amendments. Make independent decisions regarding rent increases, PEA/FEAs, and amendment numbers.
• Document Control and Compliance: Establish and oversee protocols for naming, saving, and uploading leasing, A&E, and Zoning & Permitting documents. Ensure all documents meet specific client naming conventions and compliance standards.
• Client Communications and Deliverables: Review and verify all deliverables for accuracy and completeness before submission to clients. Use judgment to identify and resolve any discrepancies or issues related to client expectations.
• Regulatory and Permitting Coordination: Independently contact jurisdictions to inquire about zoning and permitting regulations and processes. Compile necessary documents, apply for, and track building and zoning permits.      Act as the primary point of contact for all communication with the associated regulatory body, independently addressing and answering all questions/inquiries as they arise.
• Administrative Leadership: Manage group project email inboxes, ensuring timely and appropriate responses to clients. Provide high-level administrative support, including managing Professional COA and PE licensure for registered engineers, coordinating professional team functions, and handling jurisdictional requirements for engineering wet seal submissions.
• Decision Making and Problem Solving: Use independent judgment to make recommendations to senior management, resolve administrative issues without involving senior leadership involvement, and improve overall project coordination processes.

Managerial Responsibility

• This position does not directly manage other employees. 

Travel/Shift Requirements

• This position requires minimal travel. 

Physical Demands

• Sitting/Computer Work: Constant. Extended periods at a computer; frequent keyboarding, mousing, and document review.

• Vision/Hearing/Speech: Constant. Read screens and fine print; participate in calls/video meetings.

• Standing/Walking: Frequent. Move within office to printers, meetings, etc.

• Reaching/Handling/Fingering: Frequent. Handle files, binders, office equipment.

• Postures (bend/stoop/kneel): Occasional. File retrieval, plugging equipment.

• Lifting/Carrying: Occasional. Up to 10 lbs (laptop, files, small packages).

• Work Environment: Typical office setting; moderate noise; prolonged screen time.

Skills and Abilities Required

• High proficiency in MS Office, especially Excel.

• Strong organizational skills with attention to detail.

• Ability to manage multiple projects and meet tight deadlines.

• Effective communication skills, both independently and as part of a team.

• Financial acumen highly preferred.

Education and Experience Required

• Bachelor’s degree in engineering, business administration, project management,  or a related field.

• Minimum of 1 year project coordination experience.

• Previous experience in Telecom, Professional Engineering Coordination, and/or Senior Management Administrative Support