Event Executive (Lifestyle – Culinary and Arts & Culture) (Payment Services Client)

Octagon is a global sports, entertainment, and experiential marketing company, and they are seeking an Event Executive to join their Lifestyle team focusing on Culinary and Arts & Culture sectors. The role involves planning, executing, and activating client events while collaborating with internal divisions and client partners.

Responsibilities

• Act as day-to-day contact for key clients
• Communicate clearly and effectively with clients, vendors, venue operators, and partners
• Coordinate the day-to-day operations of planning and implementing events (all logistics: pre, during, and post, from researching venues to wrap reports, budgets, and timelines)
• Deliver unique, custom event solutions to key program stakeholders, internally and externally, on a regular basis
• Maintain and seek creative ways to enhance partner relationships, as well as vendors and properties
• Maximize the value of the sponsorship assets and programs
• Manage approvals of sponsorship branding and messaging onsite & in digital collateral
• Manage numerous projects simultaneously, managing smaller-scale turn-key event experiences and supporting large scale custom event experiences
• Own finance paperwork and documentation (Creation of POs, job codes and adding new clients as vendors into our systems)
• Develop post event wrap-up emails and decks to clients directly following events and compile end of year recaps
• Attend events while serving as a main point of contact for vendors, guests, client and partners

Skills

• Responsible for planning and executing event and experiential marketing programs
• Act as day-to-day contact for key clients
• Communicate clearly and effectively with clients, vendors, venue operators, and partners
• Coordinate the day-to-day operations of planning and implementing events (all logistics: pre, during, and post, from researching venues to wrap reports, budgets, and timelines)
• Deliver unique, custom event solutions to key program stakeholders, internally and externally, on a regular basis
• Maintain and seek creative ways to enhance partner relationships, as well as vendors and properties
• Maximize the value of the sponsorship assets and programs
• Manage approvals of sponsorship branding and messaging onsite & in digital collateral
• Manage numerous projects simultaneously, managing smaller-scale turn-key event experiences and supporting large scale custom event experiences
• Own finance paperwork and documentation (Creation of POs, job codes and adding new clients as vendors into our systems)
• Develop post event wrap-up emails and decks to clients directly following events and compile end of year recaps
• Attend events while serving as a main point of contact for vendors, guests, client and partners
• A fan or expert of celebrity & lifestyle culture, food, travel, Broadway, dance and the arts
• 1-3 years' experience within an agency or client service experience and event planning preferred
• A team player who loves to share their opinion and solve problems but can also work independently
• An outgoing people person who can help manage relationships with key partners (e.g. venues, vendors, suppliers, etc.)
• Detail-oriented work ethic, with the ability to balance multiple tasks simultaneously and produce quality work, while adhering to strict timelines (ex: reporting documents, client facing decks, budgets)
• Excellent project management skills
• Some budget management and/or reconciliation experience desirable
• An A+ organizer and communicator
• Proficiency with Microsoft Office Software (specifically PowerPoint, Excel and Word)
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

Benefits

• Comprehensive benefits package

Company Overview