[Remote] Talent Acquisition Coordinator

Note: The job is a remote job and is open to candidates in USA. Lisinski Law Firm is a dedicated humanitarian immigration practice committed to supporting individuals and families seeking safety and stability. The Talent Acquisition Coordinator ensures a high-quality candidate experience by managing recruiting and onboarding operations, coordinating interview schedules, and maintaining compliance workflows.

Responsibilities

• Coordinate interview scheduling, rescheduling, and confirmations for individual and high-volume hiring, including batch interviews and cohort-based starts
• Prepare and send offer materials, assignment confirmations, and onboarding instructions through ATS and talent marketplaces (e.g., Upwork), ensuring accuracy and alignment with approved guidelines
• Launch, track, and follow up on background checks, license and language verification, conflicts checks, and other compliance requirements until cleared
• Ensure completion of onboarding requirements, including document collection, I-9/E-Verify processing, and start-date readiness
• Maintain accurate, real-time data in ATS/HRIS systems, including candidate stages, sources, notes, flagged fields, and readiness status
• Produce and distribute recurring recruiting and onboarding reports and dashboards that highlight pipeline health, offer acceptance, compliance status, and start readiness
• Notify hiring managers, recruiters, operations, and onboarding partners of offer acceptances, start dates, and cohort rosters; escalate risks or blockers early
• Partner closely with Recruiters, Sourcers, HR Onboarding, Operations/Scheduling, and Hiring Managers to ensure smooth handoffs and timely hires
• Support employment reputation management on job boards and marketplaces by maintaining accurate postings and coordinating timely responses with leadership
• Contribute to continuous improvement by standardizing templates, checklists, workflows, and automations to reduce cycle time and rework

Skills

• High school diploma or equivalent required
• 1-3 years of experience in a Recruiting Coordinator, TA Coordinator, or similar HR/recruiting support role (high-volume or agency/RPO experience preferred)
• Proficiency with ATS/HRIS systems, scheduling tools, and reporting (Excel/Google Sheets)
• Strong organizational skills, attention to detail, and ability to operate effectively in a fast-paced, high-volume environment
• Bilingual Spanish/English proficiency preferred or required based on hiring needs

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