Sales Program Coordinator

Arizona State University is seeking a highly-organized Sales Program Coordinator for the Department of Marketing. The role involves coordinating events for the Professional Sales Program and providing support for corporate engagement activities, ensuring successful execution of programs.

Responsibilities

• Coordinate and execute Professional Sales Program events, including two large multi-university sales competitions annually
• Develop and manage detailed event timelines and logistics involving students, faculty, corporate partners, and external participants
• Arrange facilities, catering, materials, travel, lodging, and technology needs
• Serve as on-site event coordinator, overseeing setup, vendor communication, registration processes, and real-time troubleshooting to ensure seamless execution
• Monitor and track event budgets and related expenses
• Coordinate communications and logistics for corporate partners, advisory board members, sponsors, and guest speakers
• Maintain professional relationships with internal and external stakeholders
• Support corporate engagement activities, sponsorship documentation, and post-event follow-up
• Ensure timely, accurate communication related to program events and initiatives
• Assist with marketing and promotional efforts, including website updates, social media coordination, and preparation of program and event materials
• Coordinate faculty group travel arrangements for program-related activities
• Support process improvements to enhance operational efficiency and participant experience
• Process and track event-related invoices, sponsorship payments, awards, and financial documentation in accordance with university policies
• Prepare and manage sponsorship and membership invoices
• Maintain organized electronic and physical records, databases, and reporting systems
• Provide administrative support to ensure compliance with procurement and financial guidelines
• Perform other duties as assigned

Skills

• Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved
• Strong communication skills
• Ability to work independently under general direction and as part of a team
• Experience with office duties and event coordination
• Ability to thrive in a flexible, multitasking environment
• 1+ years of professional event planning or program management experience
• Demonstrated success executing complex, multi-stakeholder events
• Strong project management and logistical coordination skills
• High attention to detail with strong financial and documentation management abilities
• Experience working with corporate clients, sponsors, and/or internal/external stakeholders in a team setting
• Exceptional written and verbal communication skills
• Ability to demonstrate problem solving and initiative in fast-paced environments
• Proficiency in Microsoft Office
• Experience with event management, financial, marketing, or CRM systems preferred (e.g., Workday, Concur, Stova, Canva, Adobe, Google Forms, Qualtrics, etc.)
• Experience developing event marketing materials and digital communications including social media
• Evidence of a Bachelor's degree

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