Administrative Assistant 1 (AA1) - Vancouver/Clark Office

The State of Washington is committed to ensuring the well-being of children and youth in its community. They are seeking an Administrative Assistant 1 (AA1) to provide administrative support to Social Service Specialists and maintain efficient office operations.

Responsibilities

• Answer a multi-line phone system in a fast-paced environment
• Greet clients, providers, and staff
• Maintain office procedures, standards, priorities, and deadlines while coordinating office operations
• Act as liaison between clients and Social Service Specialists
• Screen calls and visitors
• Timely distribution of communication and documents
• Create, edit, and review correspondence
• Process Background Checks, Disclosure, and Discovery Requests
• Prepare files for uploading to the document management system
• Uploads court orders, files court documents online and in person as required
• Maintain filing systems, databases, multiple tracking logs, and computer programs
• Provide back-up to other Administrative Assistant staff

Skills

• One year of office experience requiring keyboarding or typing
• Equivalent education and experience totaling one year of office/clerical, secretarial, bookkeeping, accounting, or general administrative work
• The ability to take action to learn and grow
• The ability to take action to meet the needs of others
• This position requires a minimum of at least two years of driving experience and a valid driver's license
• The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment
• Demonstrated strong knowledge of Microsoft Office, including Word, Excel (multi-level spreadsheet creation experience), and Adobe
• Demonstrated knowledge of general office procedures and processes
• Previous experience drafting, editing, and sending electronic correspondence
• Previous experience editing, proofreading, and drafting memos and other forms of written documents
• Previous experience operating vehicles for maintenance/repair transport

Benefits

• Employees and their families are covered by medical (including vision), dental and basic life insurance.
• Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
• Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
• Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
• Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
• The Washington State Employee Assistance Program promotes the health and well-being of employees.
• State Employees are members of the Washington Public Employees' Retirement System (PERS).
• Employees also have the ability to participate in the Deferred Compensation Program (DCP).
• All state employees are covered by the federal Social Security and Medicare systems.
• If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
• Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
• Full-time employees earn eight hours of sick leave per month.
• Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA).
• Washington State supports members of the armed forces with 21 days paid military leave per year.
• Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
• Leave Sharing
• Parental Leave
• Family and Medical Leave Act (FMLA)
• Leave Without Pay

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